Editing Digital Archivists 2013-04-21

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===digital archivist group meeting notes 4/21/2013===
first meeting notes
===[[Digital Archivists]] group meeting notes 4/21/2013===


9 people in attendence, Danny moderating
9 people in attendence, Danny moderating
introductions,
introductions,
danny discusses the impetus for calling the first meeting  
danny discusses the impetus for calling the first meeting,  
 
in attendance: [[User:Myxomop|danny N]], dany Q, felipe, john, curtis, andrew, [[User:miloh|miloh]], [[User:almccon|alan]], [[User:Zaphod | kristina]]
 
===Reetz Scanner (RS)===
 
We took a look at RS via online videos...
 
[http://www.youtube.com/watch?v=a4-qMc2QSOw Quick overview video]
 
[https://vimeo.com/29184137 More detailed video]
 
 
Some details about RS:
 
Max scanning rate is 1,000 pages per hour.
 
It can accommodate heavy books easily up to 12 x 9 inches and 3 inches depth.
 
It cannot accommodate large format scanning.
 
Reetz offered the DIY bookscanner kit for under $500 (discounted price for Noisebridge)
 
There are 2 RS models operating in the Bay already:
One at the [http://archive.org/index.php Internet Archive] and one at [http://acemonstertoys.org/ Ace Monster Toys]
 
 
Some additional components are necessary including:
 
cameras
 
glass
 
probably the lighting (need to check on this)
 
 
TO DOs:
 
Research which items should be purchased and how much it will cost.
 
Figure out who will assemble hardware.
 
Develop user guidelines and protocols.
 
Reserve a member shelf to provide a physical space for the scanner.
 
 
TIMELINE:
 
Danny already contacted Reetz to order the scanner.
 
Next makerfaire is the weekend of May 18 and 19, which would be a good time to present or work on assembly (depending).
 
===Prism Scanner (PS)===
 
We then looked at Dany Qs [http://prismscanner.org/ Prism Scanner]
 
 
Some details about PS:
 
PS costs more to build and has a larger failure rate than RS (~25%).
 
It also has a larger footprint (~4-5 feet) than RS.
 
It may offer a good direction for longer-term investment.
 
 
Some questions to consider for future development of PS:
 
What's the scope of the scanning problem?
 
How many hours work would it take for all possible books to be scanned by attendant scanners?
 
How to prevent failure rate/damage to potentially valuable books?
 
===Content & Licensing===
 
danny discussed the lack of availability of valuable rare books.
''Mushrooms, Russia and History'' (1957) is one example and [http://www.newalexandria.org/archive/ New Alexandria] has made the book available digitally.
 
danny suggested scanning for users according to their own purposes (archival and reference) and to keep discussion of licensing issues in order to find ways to successfully get the content released.
 
kristina recommended looking at other precedents of online file sharing including the [http://archive.org/details/prelinger_library Prelinger Library] and [http://openlibrary.org/ Open Library] where publications can be scanned for sharing via the web. A few other examples: [http://aaaaarg.org aaaaarg.org] (archive of art, theory, and philosophy texts) and [http://www.ubuweb.com/ ubuweb] (archive of art, music, experimental film and performance recordings).
 
felipe discussed a project called Sabotage in which academic texts were made available in Brazil.
 
miloh mentioned that scanner users could also bring ephemeral materials (e.g., notebooks, diaries, newspaper clippings, photos, etc) for scanning on a limited use basis, accessible through encryption keys given out to people from the person who made the scan. These materials could be accessed perhaps further into the future by researchers of all kinds (genealogical, sociological, artistic, etc...).
 
 
TO DOS:
 
Research and share information about public domain, fair use, and copyright as guidelines for scanners.
See [http://copyright.cornell.edu/resources/publicdomain.cfm Public Domain Chart]


Discuss same issues with Prelingers, Ace Monster Toys, creator of aaaaarg, and any other individuals or orgs dedicated to this subject.


Develop documentation and FAQs for users on various issues including, but not limited to:
we take a look at the reetz scanner with online videos... offer to get a proto for some discount under
$500


how to create scans
and a look at dany Qs scanner, which costs more and has some failure rate
issues but is a good direction to head in (whats the scope of the scanning
problem, how many hours work would it take for all possible books to be scanned
by attendant scanners?) folks don't want to put valuable books into a scanner
that could destory or damage them, but the design should be worked on.


how and where to upload scans
danny talks about myco books of rare value that aren't available.  mushrooms,
russia, and history from newalexandria.org  is a success story.


how to secure or share scans
danny suggests scan for our purposes (archival and reference) and keep discussing licenssing issues to find ways to sucessfully get the content released.


recommended sharing protocols
public domain is discussed, copyright, use guidlines,


===Conclusions: ===
documentation to accompany the scanner -- where to upload information..


We committed to purchase the last of the diybookscanners from d. reetz.


Will work to get the remaining parts and get it built for use asap.
===conclusions: ===


We're also interested in building other models of scanners with different levels of automation and capability including a large format scanner.
committed to purchase the last of the diybookscanners from d. reetz, and work to get the remaining parts and get it built for use asap. We're also interested in building other models of scanners with different levels of automation and capability.
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