Getting Permits For Events: Difference between revisions

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[[Category:Events]]
[[Category:Events Support]]
How to tell if the event needs a permit?
How to tell if the event needs a permit?


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== Online Services For e-Signatures ==
== Online Services For e-Signatures ==
https://www.hellosign.com/
https://www.hellosign.com/
[[Category:Events]]
[[Category:Events Support]]

Revision as of 00:13, 31 March 2019

How to tell if the event needs a permit?

1. It has live music or live DJs.

2. It expects up to 49 people or more to stay inside at the same time.

If both of these are true for the event, then the event need a "One Time Indoor Entertainment Event Permit" from the San Francisco City & County Government's Entertainment Commission.

IMPORTANT: Please get the permits as early as possible, to give time allowance for any unforseen circumstances.

DEADLINE: The completed application and materials are due to SF Entertainment Commission no later than Seven (7) days prior to the proposed event. Important: You may need to contact other City departments for permits and approvals; contacting them at least 2 weeks prior to the event will ensure you have enough time to prepare if any inspections and corrections are required.


Process

Step 1: What's needed:

Develop your event security plan. This plan should:

1. provide name, cell number, and email of the on-site event manager

2. provide at least one security guard for every 100 persons actually present at any one time during the entertainment

3. secure the sidewalk for a 100-foot radius in all directions around the location of the event premises to prevent injury to persons and/or damage to property;

4. provide for the orderly disbursement of persons and traffic from the premises and within 100 feet of any door that patrons use to enter or exit the premises.

5. include sufficient staff with the required experience to carry out the security plan

TL;DR -- A) give contact info of emergency contact, who is a person that will be physically present there during the event. B) 2,3,4,5 just means that there should be an emergency and/or evacuation plan just in case.

Step 2: Fill Out The Form

1. Please go to this link: https://sfgov.org/entertainment/permit-types

2. Please look for "One Time Indoor Entertainment Event Permit" and fill it out online. If it needs a signature, you can use an online service for e-Signatures. The one that was recommended to me was https://www.hellosign.com/, but if you know something better, then feel free to use that, and add it here in the wiki! ^_^

Step 3: Email The Relevant People In The sfgov.org Entertainment Commission To Waive The Fee

There is a fee. Please email these people, who will approve the form and waive the fee:

"Stewart, Crystal (ADM)" <crystal.stewart@sfgov.org> https://sfgov.org/entertainment/crystal-stewart-kennedy

maggie.weiland@sfgov.org -- https://sfgov.org/entertainment/maggie-weiland

dylan.rice@sfgov.org -- https://sfgov.org/entertainment/dylan-rice


If you need inspiration for what to write, this is the template of the email to send them:

Subject:

Application For Permits: Noisebridge [name of event] ([day of the week], [Month] [day], [year])


Body:

Hi Ms. Stewart, Ms. Weiland, and Mr. Rice:

On the eve of <[day of the week], [Month] [day], [year]>, from <[start time]> to <[end time]>, Noisebridge will have a special event: a <[name of event here]>, which is free and open to the public.

Here is the Meetup page for the event: <[put link to Meetup or event page here]>

Noisebridge would like to request approval of these 2 permits for the event:

"

Permit: Fire Department (up to 49 persons)

Permit: One Time Indoor Event (includes live music, DJs)

"

As in the past, Noisebridge doesn't have a formal letterhead, but here's the message with the explanation about why Noisebridge's application fits all of your criteria for an exemption/waiver of the fees for the permits/event:

Noisebridge is a nonprofit makerspace that welcomes everyone to come and use the tools here. Noisebridge is open and welcoming to all, providing infrastructure and collaboration opportunities for anyone interested in programming, hardware, crafts, science, robotics, art, and technology. We teach, we learn, we share. With no leaders, we have one rule: "Be excellent to each other". Noisebridge is an educational non-profit CA corporation for the public good, and we have 501(c)(3) tax exempt status.

Here is more information about Noisebridge: https://www.noisebridge.net/wiki/About

Our total budget for the <[name of event here]> is $0.00, because everything in Noisebridge, including the <[name of event here]> itself, is contributed by and donated by the people who go to Noisebridge regularly. But we certainly invite everyone to come to Noisebridge, especially if it's their first time. Nobody is turned away for lack of funds.

Please let us know if there's something else that you need, or if you have additional questions.

Thanks in advance. Take care, and live long & prosper.

~<[your name here]>

Online Services For e-Signatures

https://www.hellosign.com/