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== Food == tl;dr: If you're serving food at your event, the person who coordinates that should not have many responsibilities besides, because that is some serious work. Snack platters are bullshit. Food Not Bombs is awesome. You don't need a giant coffee maker / urn, a normal home coffee maker (maybe with a supplimentary french press) should do fine. Fridge optional -- could have gotten by with non-perishable creamer stuff and no perishable snacks. Yogurt, granola, and fruit is great. I hear that trail mix is awesome hackathon food. I had intended to get some but Smart and Final didn't have any. I still think it would have been a good buy. Here's a breakdown of the food at the event. * We got like 50 bags of chips someone had donated to Food Not Bombs -- we went though a dozen or so. Someone also brought hella peanuts. Some of them were eaten, as evidenced by hella shells. * Smart & Final ** 2 snack platters -- total bullshit, no one ate. ** 2 pounds of coffee -- we went through maybe 6 oz? ** 24 individual variety fruit yogurts -- all eaten, just barely and with some coercion ** 1 big thing of plain yogurt -- untouched. ** like 5 lbs of salsa??? -- would probably have been the right amount had we eaten all the aforementioned chips. As the case was, we had like 5 times more salsa than needed. ** 1.5 gallons of half and half -- used like a quart ** 0.5 gallons of non-dairy creamer -- used prolly a pint or so ** 9 lbs of granola -- ate 3 lbs. ** 2 big containers of blueberries -- ate 'em all. ** A big bag o' tangerines -- ate 'em all. ** Total: $205 The yogurt, salsa, and creamers were all that required refrigeration. There was a lot of them though, so the mini fridge was packed tight. Buy a lot less food stuff than I did. Fortunately I was able to donate most of the extras to Food Not Bombs. But really, non-perishable, easy snacks are where it's at. Now that we live in the future, I also kind of wonder if maybe I should have gotten a 12-pack of Soylent, or if that would have been too poetic/obnoxious. === Food Not Bombs === Food Not Bombs served around 3pm on Saturday. Most people showed up between noon and 2pm on Saturday, asked if lunch was ready, and then went to get a burrito. As a result not nearly as many attendees as I would have liked actually partook in the meal. I also overestimated the number of people that we would be serving, as mentioned above. Nevertheless, we ate a solid proportion of it, and then served most of the rest at the 16th & Mission BART plaza, per Food Not Bombs tradition. Recommendation: serve lunch at lunch time. Food Not Bombs is often done without spending any money on groceries, but for this one I budgeted some, so we spent like $70 and got some nice stuff. Due to the RSVPs I expected to be serving about 40 people, when in reality, due to Saturday attendance and the awkward timing, about 15 actually ate. For those not familiar, Food Not Bombs is an organization that's been giving out free soup and anticapitalist literature for like three and a half decades. There are chapters in most major cities around the globe. I had been volunteering with SF Food Not Bombs for a couple months before my event, so there was some level of trust and community that I was able to go on when asking them to cook for the event. To what extent that kind of thing will matter will certainly vary from chapter to chapter. Obviously, though, you should look at and frame this as a potential collaboration, not a duty-offloading or act of charity on their part. If you can help obtain the cooking materials -- e.g. hit up farmer's market vendors for the produce they would otherwise toss -- that'll probably help a lot. === Sunday Pizza === If the event had the money, we were gonna get pizza delivered on Sunday. Unfortunately we didn't, so I asked attendees if they'd be down to pitch in to cover a pizza. People pitched in plenty and we got two big pizzas (one margharita, one pesto chicken) and they were both eaten. This is a fine way to handle meals, I think. === Donors === There weren't any actual donors, but I think there are notes to provide about the three potentials I talked to: * Rainbow Grocery: To get Rainbow to donate, you need to email the donations team, and then I think they fill out a form. I called way too late and someone let me leave a voicemail in a voicemail box they evidently never check. Basically, get in touch by email (confirm on the phone that this is the right way to do it) and do so *way* ahead of time, like maybe as soon as you get the venue confirmed. I think if I had done that they might have donated something. * Arizmendi's Bakery: They don't do one-off donations. * The Revolution Cafe: I think this cafe may be more of a theme thing than anything to do with the owner's actual politics. In any case, the owner declined to donate. I really wanted someone to donate a bunch of baked goods for Saturday or Sunday morning, but I guess it probably would have been ineffectual since no one showed up before noon. On the other hand, maybe having such breakfasty goods available would have drawn people in the morning. === Coordination === Have a team. Have someone on your team have food as their job. Even if you're only serving snacks -- don't be the person responsible for driving to Costco and buying a bunch of trail mix if you also are going to have other responsibilities that day.
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