Editing Meeting Notes 2016 08 30 (section)

=== expendables fund ===

* Scotty - we should consider a mechanism with which noisebridge can purchase expendables like sharpies, screwdrivers, toilet paper and the like that we use on a constant basis.
* robert - costco?
* scotty - not so much the where, but the funds. Right now it's ad-hoc "someone should buy toilet paper". Some things are better than others (sharpies for instance run out). There's also the open-loop pattern where we say "if you use a component from NB donate into the bin", but this money is accounted as going to rent and not for these components. So we have a net drain on these resources which only get filled when people donate components specifically. It'd be nice to close this loop to allow people to donate specifically to replace these items with their donations. It'd be nice to also earmark some portion of recurring donations such that we could replace these on a monthly basis.
* scotty - dunno how exactly to do this, so want thoughts. We have 2 things that are very hastily managed that are similar to this: 1. The laser cutter donation box, and 2. the laser cutter fund. We have money in the box, and we need to put it somewhere.
* robert - I agree. Took a chip out of the components and was looking for fund box over there.
* Patrick - Cash is the devil. Everything to do with cash eventually trickles into rent. Example: There is a box that says "Donate" by the front door. There are T-shirts across from it. We have no way to tell what money comes from T-shirts.
* Patrick - It needs to be so simple that a 5 year old can cover 12 months worth of administrative backlog quickly. I plan to have donate.noisebridge.net be able to allocate funds differently.
* Scotty - Could we, today, establish a separate digital fund as an MVP
* Patrick -Sure, I could hack on that tonight, or create a separate project
* Trent - Is it possible to make a recurring donation to an "expendables" project
* Patrick - That can happen.
* Scotty - I can't champion this, because I'm too busy learning Kyrgyz from a bunch of nerds in Bishkek (*Roger took some editorial discretion with this line*)
* Scotty - It looks like we're steering towards division of finances
* Joe - Doesn't accounting software exist?
* Patrick - ohgodwhy.jpg
* Patrick - Google spreadsheet is straight up better. It doesn't require constaint maintenance. Again, 5 year old being able to deal with it in a night.
* Patrick - NB needs to be resilient enough so that if the hackerspace shits itself (again) and no one touches anything financial related for 18 months, we're not completely screwed.