Editing Meeting Notes 2016 08 30

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These are the notes from the [https://www.noisebridge.net/wiki/Category:Meeting_Notes The 425th Meeting of Noisebridge]. Date: FIXME THE DATE HERE Note-taker: FIXME YOUR NAME HERE; Moderators: Patrick
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DELETE EVERYTHING BELOW THIS LINE WHEN YOU POST THE MEETING MINUTES KTHX!!!
 
= Instructions =
 
Congratulations and/or condolences! You're reading this because you're participating in a meeting of Noisebridge!
 
You should read this instructional section thoroughly, and treat them as a guideline for how to host a meeting of Noisebridge. There are three ingredients to an [[Excellent]] meeting: A number of note takers, some facilitators, and participants.
 
Meetings are just one of the tools used at Noisebridge to create net forward progress on whatever it is we're all trying to do. Meetings aren't the only way to make decisions or have discussions, and in fact its usually a much better idea to talk about things outside the meeting before dragging the entire community kicking and screaming into it.
 
== Note Takers ==
# Confirm last meeting was saved
# Take new notes
# Save and share the notes at the end of the meeting (instructions at the bottom).
 
== Facilitators ==
 
There are generally two kinds of facilitator roles at a Noisebridge meeting:
 
* Stack taker - Useful when a lot of folks want to hop on the discussion stack. This gives everyone a turn to have their feelings heard. Usually only works when there is exactly one stack taker.
* Moderators - Keeps the meeting moving and prevents everyone from wasting too much time on one subject. Anyone is free to pick up moderation and move the meeting along.
 
In general, moderators should:
* Understand the structure of Noisebridge [[consensus|decision-making]]
* Make sure everyone gets a chance to speak.
* Speak only minimally yourself.
* Keep the meeting moving, and avoid getting bogged down.
* Identify discussion items, arrange times limits for talking about each item.
* Identify and summarize consensus, suggest things that need to be done.
* '''Get the [[membership binder]] and ensure that it is returned safely.'''
 
== Participants ==
 
Everyone at a Noisebridge meeting who has consented to participating in one is a participant!
 
* Say your name before you talk.
* Remain on-topic, and speak as concisely as possible.
* Assist the note-taker with any links or corrections that are needed.
* Remain respectful of other participants, their time, and the consensus and moderation process.
 
 
DELETE EVERYTHING ABOVE THIS LINE WHEN YOU POST THE MEETING MINUTES KTHX!!!
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These are the notes from the [https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge]. Date: FIXME THE DATE HERE Note-taker: FIXME YOUR NAME HERE; Moderators: FIXME THEIR NAME HERE.
* '''One or two bullet points of high-level meeting summary.'''
* '''One or two bullet points of high-level meeting summary.'''


== Meeting Summary ==
== Meeting Summary ==
FIXME FILL OUT AT END OF MEETING AND SEND TO MAILING LIST
TLDR what happened at the meeting:
* Announcements:
* Announcements:
* Finances:
* Finances:
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* '''Invite a knowledgeable volunteer to explain''' [[Noisebridge_Vision|what Noisebridge is about]]:
* '''Invite a knowledgeable volunteer to explain''' [[Noisebridge_Vision|what Noisebridge is about]]:
<blockquote>Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."</blockquote>
<blockquote>Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."</blockquote>
* Introduce any experimental or unusual moderation techniques that may be using during the meeting like: direct responses, limited speaking time, orderless stack, &c.
* Introduce any experimental or unusual moderation techniques that may be using during the meeting like: direct responses, limited speaking time, orderless stack, &c.
* Round of introductions (remember, announcements come later):
* Round of introductions (remember, announcements come later):
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** What do you maintain at Noisebridge?
** What do you maintain at Noisebridge?
** if you are new: how did you hear about Noisebridge?
** if you are new: how did you hear about Noisebridge?
* Roger - taking notes and therefore brief.
* Ryan - been here a while, starting to do laser cutting classes in the future
* Robert - Likes building robots, found out about noisebridge [https://www.youtube.com/watch?v=vJwKKKd2ZYE about a week ago]
* Douglas - Hanging out on Tuesdays with Simon, Interested in the laser cutter.
* James - a show coming up in the theater festival using things that he's made here for the last 6 years!
* Snays - roommate told them about noisebridge - new to the city. into image processing and such things.
* Jarvis - Android Developer, Game Developer
* Travis - likes rails. sum total == rails
* Joyti - lawyer slash software developer
* JSK - part of the old crew from '07. Moved to AUS to make new spaces there. Likes to make embedded lisp on ESP8266
* Joe - Into functional programming - Haskell, and DBs too! Teaching a class!
* Scotty - laser cutting all the things. headed to Kyrgyzstan. Starting a hackerspace with Renat, Tilek, and Bektour. As part of Kloop.
* Trent - Freelance web developer
* Patrick - Write software, administrivia for Noisebridge. Trying to do less Administrivia and more Software.
* KK - "I'm new". Security testing. Just visiting SF for a week!


= Short announcements and events =
= Short announcements and events =
* Joe - Haskell Hack Night - this coming week ~30 people. Wondering about which of Tues-Thursday suits best to host. begriffs.com/haskell is the mailing list for it.
* Cool new projects? Something you'd like people to know? Say now, but keep it short! One or two sentences please!
* Scotty - -there's a bus pirate that's being donated to the space which has a board w/ instructions and directions attached to it. It's a debugging and prototyping tool for microchips. Interactive CLI for messing around w/ chips. Great way to get started if you've never messed around with microchips!
* Any happenings at the space of which members should be made aware.
* Trent - Python class is not running on Monday due to holiday.
* Don't hog everyone's time since we all just want to hack!


= Safe Space =
= Safe Space =
'''Note:''' This section is experimental.  We discussed it at [[Meeting_Notes_2016_06_28]]. We're going to try it for the next meeting, and see how it goes, and then discuss in the discussion section how it went, and how we'd like to tweak it.


Noisebridge is a safe space.  '''Invite a volunteer to describe''' what that means.
Noisebridge is a safe space.  '''Invite a volunteer to describe''' what that means.


* Roger - noisebridge is a space that strives to be free of harassment, including over such things as classes, race, gender identity.
Some specific points you might prompt the group to touch on, if it doesn't happen naturally:
* Douglas - Noisebridge is not a place to come pick people up
* What to do if you feel uncomfortable.
* Roger - noisebridge strives to not need that disclaimer
* Noisebridge strives to be radically inclusive. What does that mean?
* Joe - there's folks that you can talk to anonymously about harassment.
* Noisebridge has an antiharassment policy. What does that mean?
* Ryan - there's a list on the door
* Scotty - that's different - for "get this person physically out of here". There's the Safe Space Workgroup which loosely meets to discuss these things. You can reach out to any one of these folks individually in confidence and they'll work to help you.
* Ryan - is there a slack for this?
* Scotty - there's #space-guardians which is about physical security issues and the like in the space, but there's also the #sswg channel for talking about these community and social issues.
And if there's an issue that you'e uncomfortable with, you can engage a trusted member of the community. The SSWG doesn't meet often, but we will meet if there is an issue.
* Patrick - Is there anything else that someone would like to add? We strive to follow these rules in spirit.
* Scotty - radically inclusive means that we want to try and include as many people as possible in noisebridge who can both contribute too and benefit from the space. Specifically we don't want to discrimate against people for simply being homeless for example.
What it doesn't mean is that "we include everyone regardless of their behavior". We exclude people who are not *excellent*, to the space or to other members of the community.
* Patrick - We have tried to instill the notion that participation at Noisebridge is not a right. It is a privilege. We exclude people who are marginalizing or harrassing members of the comunity without remorse.


= Participation =
= Participation =


* Trent - Noisebridge is open from 11 AM- 10 PM. If you come here by ringing the bell, it's because someone has decided to let you in. However, we also have RFID tags/clipper cards if a member has decided that you are a consistently good contributor to the space. It lasts 30 days, and can be renewed indefinitely.
Invite a knowledgable volunteer to describe who can participate at Noisebridge, including:
* Trent - If you find yourself around the community relatively often, it's good to e on Slack. We discuss activities, and the functioning of the space. If you ask around, there are poeple who can get yoiu into the invites channle.
* Describe how to get an rfid key for the door system
* Scotty - To participate, you don't have to be a member, you donn't have to be a philanthropist, you don't even need a token. You don't need special status.
* Describe how to get access to slack
* Patrick - Slack has an expectation that you physically participate in the space. Some people are active in other spaces, and we ask them to not chime in when we are discussing NB business.
 


= [[Philanthropists]]=
= [[Philanthropists]]=
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* If there are no objections, they're a philanthropist! Their pledge should be handed over to the [[Secretary]] posthaste, after which their token will be updated to give them the 24/7 access they've earned(?)
* If there are no objections, they're a philanthropist! Their pledge should be handed over to the [[Secretary]] posthaste, after which their token will be updated to give them the 24/7 access they've earned(?)


* Patrick - Philanthropy is a way to support the space (with $$$$$), and participate more. In return you get a 24-hour token. You're trusted to know the social expectations, how to take care of people that might be tweaking and trying to use the bandsaw. It's not membership, it's not a lot of commitment. You won't get roped into administrivia. The primary benefit is access. And thank you for sending $$$$$.
= [[ Membership Binder ]] =
* Patrick - To be a philanthropist, you need the signature of just 1 member. If there are no objections from members, then congratulations! Confirmations happen at meetings. You'll understand how to use the space. You'll understand that this is a privilege that is revocable. You can give tours, etc.


Ryan is filling out a form right now.
* '''Invite a knowledgeable volunteer to describe''' [[membership]], and the application process.
<blockquote>Being a member of Noisebridge is not like being a member of a gym or your local chess club. Anyone can come to Noisebridge to hack and learn: you don't need to be a member for that. At Noisebridge, membership is something different: it means taking responsibility and committing to help to maintain, improve, and govern Noisebridge. As a member of Noisebridge, you don't just come here to hack and learn, you actively work to improve what you see around you, help to deal with problems, and make this community and space better than it is today.</blockquote>
* Read off any names from the binder for the past month. Mark down a check or other indicator on every open application to keep track of how many weeks they've been read out.
* Anyone eligible to join this week should
** introduce themselves,
** answer any questions members may have for them, then
** leave the area in search of gifts (traditionally beer and a lime, or cookies) for the rest of the group.
* The rest of the meeting should reach consensus on whether they may join.
* Remember to applaud new members when they return.


* Scotty - It is our goal to get enough sustaining donations to cover our monthly costs. We are close. Donate. Send us money. Repeatedly.
New philanthropists?
= [[ Membership Binder ]] =
* Scotty - membership is a more involved process than philanthropy. We recommend that people think about ti only after having been here a while and gotten to know folks. It's *not* like a gym membership. It's like a stewardship. Members are invested in steering the direction of the space. They pay the same monthly fee, ($80, $40), get 24/7 access, but importantly can fully participate in our consensus process. Because any single person can block decisions from going forward we're deliberate about opening up membership to everyone.
The process is pretty lengthy. 2 members as sponsors, and then your application is read aloud for 4 meetings. At the 4th, members decide if you are ready for membership. Most people who apply become members, but it is a selective group of people that apply


= Financial Report =
= Financial Report =
* Funds in bank: ~$50,000. But a large chunk of money ($15k) was given to us in accident by google :( :( :( :( :( ;_;
* Funds in bank:
* Noisetor (See the bulletpoints at the bottom of http://noisetor.net/finances/#summary): PENDING
* Noisetor (See the bulletpoints at the bottom of http://noisetor.net/finances/#summary):
* Any other details by those participating in handling our financials
* Any other details by those participating in handling our financials
Give us money.
* Patrick - Our goal is to find a more secure place for noisebridge. Buying a permanent home. It's difficult, because we have very lumpy income. Your recurring donation is special to us because it shows the size of the community and gives us stability.
* - What's our recurring income
* Patrick - Not sure. We're halfway there.


= Consensus and Discussion =
= Consensus and Discussion =
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** How consensus isn't a legislative process
** How consensus isn't a legislative process
** Why consensus isn't applicable to some things like conflict resolution, resolution of time sinks, and the like.
** Why consensus isn't applicable to some things like conflict resolution, resolution of time sinks, and the like.
* Patrick - Noisebridge is a do-ocracy. Most things can be done "Do-ocratically" (on your own). If you think it's going to be cool and be a net positive for the space, go for it!
* Patrick - But large decisions are not done do-ocratically, they are done through concensus. It's slow, and rightly slow. Rarely used for this reason. It's the opposite of majority vote. Any member that objects will kill the measure.
* Patrick - Blocking cannot be an end. It must be the start of a conversation.
* James - If you are willing to do-ocratically do an action, you must be willing to repeal that action. If you are told that knocking down a wall was a bad deal, you must be willing to rebuild it.
* Patrick - Distinction: concensus (little c) vs Concensus (big C). Concensus is the formal process. concensus is asking around, making sure that something is a good idea.
* Patrick - Everybody is open to discuss, but at the end of the day, only members' dissent is counted.


== [[ Consensus Items History | Proposals from last week ]] ==
== [[ Consensus Items History | Proposals from last week ]] ==
None
''(Add any items which are consensed upon or someone has raised a principle objection for to the [[Consensus Items History]] page.)''


== [[ Current Consensus Items | Proposals for next week ]] ==
== [[ Current Consensus Items | Proposals for next week ]] ==
    * John Shutte submitted a concensus item *in absentia*: <>
''(Add any new items for consensus to the [[Current Consensus Items]] page.)''
Patrick - We have a fund from google. We do not want to use it for rent, we want to use it for equipment. It is a matching fund. John would like there to be a concensus requirement for expenditures over $2500, or if the manager wants to spend money out of the fund for himself (a check on conflicts of interest).
Patrick - This is sort of what we've been doing, but this is codifying existing procedure.
 


== Discussion Items ==
== Discussion Items ==


If any important discussion happens, it should be happening after forward progress is made during consensus.
If any important discussion happens, it should be happening after forward progress is made during consensus.
* Scotty - Expendables fund
=== expendables fund ===
* Scotty - we should consider a mechanism with which noisebridge can purchase expendables like sharpies, screwdrivers, toilet paper and the like that we use on a constant basis.
* robert - costco?
* scotty - not so much the where, but the funds. Right now it's ad-hoc "someone should buy toilet paper". Some things are better than others (sharpies for instance run out). There's also the open-loop pattern where we say "if you use a component from NB donate into the bin", but this money is accounted as going to rent and not for these components. So we have a net drain on these resources which only get filled when people donate components specifically. It'd be nice to close this loop to allow people to donate specifically to replace these items with their donations. It'd be nice to also earmark some portion of recurring donations such that we could replace these on a monthly basis.
* scotty - dunno how exactly to do this, so want thoughts. We have 2 things that are very hastily managed that are similar to this: 1. The laser cutter donation box, and 2. the laser cutter fund. We have money in the box, and we need to put it somewhere.
* robert - I agree. Took a chip out of the components and was looking for fund box over there.
* Patrick - Cash is the devil. Everything to do with cash eventually trickles into rent. Example: There is a box that says "Donate" by the front door. There are T-shirts across from it. We have no way to tell what money comes from T-shirts.
* Patrick - It needs to be so simple that a 5 year old can cover 12 months worth of administrative backlog quickly. I plan to have donate.noisebridge.net be able to allocate funds differently.
* Scotty - Could we, today, establish a separate digital fund as an MVP
* Patrick -Sure, I could hack on that tonight, or create a separate project
* Trent - Is it possible to make a recurring donation to an "expendables" project
* Patrick - That can happen.
* Scotty - I can't champion this, because I'm too busy learning Kyrgyz from a bunch of nerds in Bishkek (*Roger took some editorial discretion with this line*)
* Scotty - It looks like we're steering towards division of finances
* Joe - Doesn't accounting software exist?
* Patrick - ohgodwhy.jpg
* Patrick - Google spreadsheet is straight up better. It doesn't require constaint maintenance. Again, 5 year old being able to deal with it in a night.
* Patrick - NB needs to be resilient enough so that if the hackerspace shits itself (again) and no one touches anything financial related for 18 months, we're not completely screwed.
=== more lockers ===
* Robert - what would it require to make more lockers appear?
* Trent - There's a locker cleanup right now. There is a malloc scheduled for September 20th (verify in the lockers mailing list archive, list.noisebridge.net/lockers).
* Robert - "My grandpa lives in Watsonville, and he knows people who know people." He might be able to find someone who has some old lockers that could be donated.
* Patrick - They need to be small, optimally, since the space is very modular and this way stuff can be reconfigured.
* Scotty - If you have a locker and aren't donating, you suck.
=== bake sales? not cookies but software ===
* Patrick - We don't generally merchandise. We haven't sold them online, bar one fundraising event.
* Robert - There's a soldering thing done at Makerfair, for example
* Patrick - There's a noisebridge badge project, people sell equipment to make a noisebridge badge at cost. It got pretty far, but we lost out of steam because we were feeling the crunch from the Flaschen Taschen.
* Patrick - An idea, what kind of sites sell T-shirts
=== Trent's compulsory 1-minute libary training session ===
* Trent - We have a catalog. Not by location. Also we need more books. There is one javascript book and it's from 2006. That's terrible
* Trent - Also, the LEDs are hackable
* Trent - Right now, we need to take books that don't belong in Noisebridge off the shelf (he holds up a biology book as an example) and into one of those banker's boxes, so that we can donate it.
* Trent - Make sure, if you do fill a box, just let me know and I will record where the books went and put them away.
* Trent - In the detail page, you can find the location for each book.
=== Patrick (on John's behalf) talks about accepting grant funds ===
* Patrick - NB has 501c3 status and can act as a pass-thru 501c3 org for other projects. John has been thinking of a consensus process in order to make this a more common thing at Noisebridge, as it is a way to provide sponsorship/grant funding for a smaller project. It also can be a source of funds, since we could take a 5% cut as an administrative fee.
* Patrick - This is something that's very common. There are organizations whose sole purpose is to sponsor projects in this way. Noisebridge is finally getting stable, and is stable enough to do this.
* Patrick - Projects that go through this process should also go through consensus. It can be a problem if the goals diverge from that of Noisebridge. Specifically Defense.
(At this moment, a raccoon peered through the Mission street window. If we are lucky, we will be able to attach a photo to these notes)
* Patrick - If you have a software project that you want to work on, NB could accept grant funds on your behalf and disburse the funds.
* James - We could offer sponsorship of a class, gifting, without grants
* Patrick - Yes, we could do that.
* Roger - It's a good idea, but separate from this discussion.
* Jason - So Noisebridge will write grants
* Patrick - Noisebridge will only act as a vehicle to receive money as a charity. This is purely us existing as a 501c3 (Jason: Just like franchising) Yes.
* Patrick - There's a proposal that John has written up. It's in a draft state.
* Patrick - Related, Noisebridge has a [https://www.youtube.com/watch?v=4ZXPP7qMSz4 sandstorm] instance at [noisebridge.sandcats.io].


= End of Meeting =
= End of Meeting =
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