Meeting Notes Template: Difference between revisions

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== HOWTO run a meeting. ==
= Instructions =


Pick a moderator, and a note-taker. The note-taker should:
* Pick a moderator and a note-taker.
* Optionally: pick a membership-binder-wrangler; otherwise the moderator can take care of it.


* write notes in this page, put them back up online when they're done,
== Note-taker ==
* edit the [[Current_Consensus_Items|Current Consensus Items]] if anything is decided to be up for consensus next week (stuff raised for consensus this week should be publicised for a final decision next week)
* Open a text editor to take notes on the major points of the meeting, using this page at the template.
* edit the [[Consensus_Items_History|Consensus Items History]] if anything was consensed or failed to consense this week.
* Project the draft meeting notes and agenda in real time throughout the meeting.
* tell treasurer@noisebridge.net and secretary@noisebridge.net if there are new members.
* Edit the [[Current_Consensus_Items|Current Consensus Items]] if anything is proposed for consensus next week.
* Edit the [[Consensus_Items_History|Consensus Items History]] if anything was reached consensus or failed to reach consensus this week.
* Post the meeting notes to this page, and email out a summary with a link.
* Tell treasurer@noisebridge.net and secretary@noisebridge.net if there are new members.


Moderator should:
== Moderator==
* make sure everyone gets a chance to speak
* Understand the structure of Noisebridge [[consensus|decision-making]]
* speak minimally themselves
* Make sure everyone gets a chance to speak.
* keep the meeting moving! you're in charge of summarising the consensus, and/or suggesting things that need to be done!
* Speak only minimally yourself.
* get the membership binders and ensure they are returned to the black desk
* Keep the meeting moving, and avoid getting bogged down.
* Identify discussion items, arrange times limits for talking about each item.
* Identify and summarize consensus, suggest things that need to be done.
* '''Get the [[membership binder]] and ensure that it is returned safely.'''


== Agenda ==
== Participants ==
* Say your name before you talk.
* Remain on-topic, and speak as concisely as possible.
* Assist the note-taker with any links or corrections that are needed.
* Remain respectful of other participants, their time, and the consensus and moderation process.
 
= Agenda =


[https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge]
[https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge]
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Moderator: FIXME THEIR NAME HERE
Moderator: FIXME THEIR NAME HERE
   
   
== Introduction and Names ==


=== Introduction and Names ===
* '''Invite a knowledgeable volunteer to explain''' [[Noisebridge_Vision|what Noisebridge is about]]: "Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."
* [[Noisebridge_Vision|What Noisebridge is about]]: "Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."
* '''Invite a knowledgeable volunteer to give '''[[Consensus Process|a brief primer on consensus process]]: We agree and so should you! Only paid-up members can block consensus.
* Round of introductions: What's your name, what do you do, and if you are new, how did you hear about Noisebridge? Start with the moderator and go left.
* Introduce any new or unusual moderation techniques that you may be using during the meeting like: direct responses, limited speaking time, orderless stack, &c.
* [[Consensus Process|A brief primer on consensus process]]: We agree and so should you! Only paid-up members can block consensus.
* Round of introductions (remember, announcements come later):
** What's your name,
** are you a member,
** what do you do, and
** if you are new: how did you hear about Noisebridge?


=== Short Announcements ===
== Short Announcements ==


Cool new projects? Something you'd like people to know? Say now, but keep it short!
* Cool new projects? Something you'd like people to know? Say now, but keep it short!
* Any happenings at the space of which members should be made aware.


=== New or Stale Events ===
== New or Stale Events ==


Is there anything new happening at the space?
* Is there anything new happening at the space?
Is there anything that has stopped happening at the space?
* Is there anything that has stopped happening at the space?
* If this is the first meeting of the month, review all the [[Category:Events | events at the space]] and try to weed out stale events.


=== Membership Binder ===
== [[Membership Binder]] ==
* '''Invite a knowledgeable volunteer to describe''' the [[membership]] application process.
* Read off any names from the binder for the past month. Write a check on every open application.
* Read off any names from the binder for the past month. Write a check on every open application.
* Anyone up for joining this week (ie have four checks by their name + have two sponsors) should introduce themselves then leave the area in search of gifts (traditionally beer and a lime) for the rest of the group. The rest of the meeting should consense on whether they may join.
* Anyone eligible to join this week should
** introduce themselves,
** answer any questions members may have for them, then
** leave the area in search of gifts (traditionally beer and a lime, or cookies) for the rest of the group.
* The rest of the meeting should reach consensus on whether they may join.
* Remember to applaud new members when they return.
 
== Financial Report ==
* Funds in bank:
* Noisetor (http://noisetor.net/finances/):
 
== Consensus items ==
You may wish to '''invite a knowledgeable volunteer to repeat '''[[Consensus Process|a brief primer on the consensus process]].
 
=== Proposals from last week ===


=== Financial Report ===
''(Add any items which pass or are blocked to the [[Consensus Items History]] page.)''
Funds in bank:


Noisetor (http://noisetor.net/finances/):
=== Proposals for next week ===


=== Consensus items ===
''(Add any new items for consensus to the [[Current Consensus Items]] page.)''


''(Add any new items for consensus to the [[Current_Consensus_Items|Current Consensus Items]] page.)''
== Discussion Items ==


=== Discussion Items ===
If an item of discussion drags on too long, further discussion may be postponed until after the meeting ends.


During discussion, it is not necessary to write down exact what each person says. Record the topics of discussion, and any items of consensus or controversy here. Detailed descriptions of the conversation should go on the discuss page for this meeting.


=== End of Meeting ===
== End of Meeting ==
* [[PGP|PGP Key Signing]] could happen now, check the [[PGP|list]] to see who wants in on the action.
* [[PGP|PGP Key Signing]] could happen now, check the [[PGP|list]] to see who wants in on the action.
* Put back the membership binder in the black desk.
* Return the [[membership binder]] to it's rightful location.
* Save the meeting notes to the wiki.
* Clean and tidy the meeting notes, then save them to the wiki.
* Send a copy of the meeting notes to the discussion list.
* Send a summary of the meeting notes to the discussion list.
* Copy the [[Meeting Notes Template]] for next week's agenda and update the main wiki page's link to it.
* Enjoy the company of your fellow hacker or robot.
* Enjoy a cocktail with your fellow hacker or robot.
* Discuss any items for which there was not time during the meeting.


[[Category:Meeting Notes]]
[[Category:Meeting Notes]]

Revision as of 04:54, 15 February 2012

Instructions

  • Pick a moderator and a note-taker.
  • Optionally: pick a membership-binder-wrangler; otherwise the moderator can take care of it.

Note-taker

  • Open a text editor to take notes on the major points of the meeting, using this page at the template.
  • Project the draft meeting notes and agenda in real time throughout the meeting.
  • Edit the Current Consensus Items if anything is proposed for consensus next week.
  • Edit the Consensus Items History if anything was reached consensus or failed to reach consensus this week.
  • Post the meeting notes to this page, and email out a summary with a link.
  • Tell treasurer@noisebridge.net and secretary@noisebridge.net if there are new members.

Moderator

  • Understand the structure of Noisebridge decision-making
  • Make sure everyone gets a chance to speak.
  • Speak only minimally yourself.
  • Keep the meeting moving, and avoid getting bogged down.
  • Identify discussion items, arrange times limits for talking about each item.
  • Identify and summarize consensus, suggest things that need to be done.
  • Get the membership binder and ensure that it is returned safely.

Participants

  • Say your name before you talk.
  • Remain on-topic, and speak as concisely as possible.
  • Assist the note-taker with any links or corrections that are needed.
  • Remain respectful of other participants, their time, and the consensus and moderation process.

Agenda

The XXXth Meeting of Noisebridge

Note-taker: FIXME YOUR NAME HERE

Moderator: FIXME THEIR NAME HERE

Introduction and Names

  • Invite a knowledgeable volunteer to explain what Noisebridge is about: "Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."
  • Invite a knowledgeable volunteer to give a brief primer on consensus process: We agree and so should you! Only paid-up members can block consensus.
  • Introduce any new or unusual moderation techniques that you may be using during the meeting like: direct responses, limited speaking time, orderless stack, &c.
  • Round of introductions (remember, announcements come later):
    • What's your name,
    • are you a member,
    • what do you do, and
    • if you are new: how did you hear about Noisebridge?

Short Announcements

  • Cool new projects? Something you'd like people to know? Say now, but keep it short!
  • Any happenings at the space of which members should be made aware.

New or Stale Events

  • Is there anything new happening at the space?
  • Is there anything that has stopped happening at the space?
  • If this is the first meeting of the month, review all the and try to weed out stale events.

Membership Binder

  • Invite a knowledgeable volunteer to describe the membership application process.
  • Read off any names from the binder for the past month. Write a check on every open application.
  • Anyone eligible to join this week should
    • introduce themselves,
    • answer any questions members may have for them, then
    • leave the area in search of gifts (traditionally beer and a lime, or cookies) for the rest of the group.
  • The rest of the meeting should reach consensus on whether they may join.
  • Remember to applaud new members when they return.

Financial Report

Consensus items

You may wish to invite a knowledgeable volunteer to repeat a brief primer on the consensus process.

Proposals from last week

(Add any items which pass or are blocked to the Consensus Items History page.)

Proposals for next week

(Add any new items for consensus to the Current Consensus Items page.)

Discussion Items

If an item of discussion drags on too long, further discussion may be postponed until after the meeting ends.

During discussion, it is not necessary to write down exact what each person says. Record the topics of discussion, and any items of consensus or controversy here. Detailed descriptions of the conversation should go on the discuss page for this meeting.

End of Meeting

  • PGP Key Signing could happen now, check the list to see who wants in on the action.
  • Return the membership binder to it's rightful location.
  • Clean and tidy the meeting notes, then save them to the wiki.
  • Send a summary of the meeting notes to the discussion list.
  • Enjoy the company of your fellow hacker or robot.
  • Discuss any items for which there was not time during the meeting.