Meeting Notes Template

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<!-- best practices for meeting notes template. 
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You should read the [[meeting instructions]] forthwith!<br>
#1 copy the template to the correct date for the upcoming meeting
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Don't forget to '''post the meeting notes to the wiki''' and e-mail the discussion list with a short summary.
#2 edit the meeting notes date to reflect the date of the meeting
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#3 edit the meeting number to reflect the nth meeting of Noisebridge
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#4 (wish all this was programmatic!)
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#5 this page often 'dead-ends' and is consequently difficult to navigate usefully.  Add and update links in the meeting notes template as necessary to make the notes more dynamic and useful for all
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-->
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== HOWTO moderate a meeting ==
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These are the notes from the [https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge]. Note-taker: FIXME YOUR NAME HERE; Moderator: FIXME THEIR NAME HERE.
 
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* '''One or two bullet points of high-level meeting summary.'''
Anyone can moderate the meeting, though it helps a great deal if you have been to meetings before.
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0. '''Say "Five minutes to meeting!".''' This will give you time to read these instructions.
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1. Get someone to '''grab the membership binder'''. It is kept near the shrine, which is currently on the south wall, between the electronics and sewing areas.
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2. '''Get someone to take notes.''' Point the shocked and bemused note-taker to the sub-instructions below these instructions.
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3. (Optional) '''Get someone to put this wiki page up on the projector'''.
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4. Skim '''read through the Agenda''' below that to get a feel for what a meeting will looks like.
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5. People may have added '''Discussion Items''' to this page, or they may raise them during the meeting. If they emerge during the meeting, suggest that they be discussed _in_ the Discussion Item section, rather than derail other sections of the meeting. Discussion for these can be open-ended, but you should aim to wrap up the meeting within an hour. It can be handy to explicitly summarise what people intend to do as a result of the discussion. There is no requirement on you, Noisebridge the organization, or anyone else to do anything as a result of a discussion item.
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6. If there are '''Consensus Items''', ensure that they were raised in meeting last week (the membership needs a week's warning for consensus items). Your main job in consensus is to listen to what everyone is saying, make sure everyone gets a chance to say something, and then -- if the debate is beginning to go round in circles or settle -- propose a Position that everyone seems to agree on. If people disagree with the Position, they will wrangle some more, or someone else will propose a Position. If no-one disagrees with the Position, say "So do we consense on $POSITION?". If no one objects, ask the note-taker to record the Position. If things are getting nowhere and we're all getting bored and antsy, identify the people objecting, and ask them to discuss the problem with the proposers of Consensus Item outside the meeting, and return next week with a compromise solution.
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7. '''Shout "Meeting starts now!" now''', and start reading (out loud) through the Agenda!
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8. '''When you are done, consult with the note-taker,''' and make sure they know what they have to do to finish their job -- especially updating the wiki, and mailing nb-discuss, and the treasurer with new membership details.
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9. '''Put back the membership binder''' by the Shrine.
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10. '''Bathe in the glow''' of the respect of your fellow Noisebridgers.
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=== HOWTO note-take a meeting ===
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0. Your moderator should give you five minutes to '''read these instructions'''. If they don't, say "Woah there cowboy, I need to know what I'm doing. Five minutes, por favor!". Use exactly those words.
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1. This page should have a URL like "https://www.noisebridge.net/wiki/Meeting_Notes_2010_12_28", with today's year, month and date in it. If doesn't, copy [Meeting Notes Template] to a wiki page with that kind of URL. If you don't know how to copy wiki pages, say, "Can someone help me with the Noisebridge Wiki?", and get them to create a page with that kind of URL, and then show you how to copy this page to it and edit it.
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2. '''Edit this page.''' Add notes under each category -- you can delete any placeholder explanatory text as you go.
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3. '''Save the wiki page when you're done''' (no-one expects you to finish as the meeting is finished; it usually takes a half-hour or so after the meeting to get everything in order). Try to hyperlink stuff that should be linked. You can delete all this patronising instructional crap. Here's [Meeting_Notes_2010_12_28 an example] of a finally edited meeting.
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4. '''Create a page for next week's meeting''', by copying over [[Meeting Notes Template]] to an URL with next week's date in it (see step 1). If anybody proposed Consensus Items for next week, write them in here, and add them to the [[Current Consensus Items]].
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5. If there were any consensus items decided at your meeting, '''add them to [[Consensus Items History]], and take them out of the [[Current Consensus Items]]'''.
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6. Go to [https://www.noisebridge.net/&action=edit&section=3 the front page meetings notice] and edit the page that ''so that the Prev and Next meetings now point to this meeting notes, and the new meeting notes you just created respectively'''. (If that link is broken, it's a section half-way down the [[https://www.noisebridge.net/ front page]]
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7. '''Important!''' Send a final copy of the notes to '''noisebridge-discuss''', and '''email treasurer@noisebridge.net the details of any new members''' (you can get all the details from the membership binder, which may now be hidden over by the shrine.)
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8. Chill out, have a cocktail with a friendly robot, continue to rock the world.
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== Agenda ==
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[https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge]
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Note-taker: FIXME YOUR NAME HERE
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Moderator: FIXME THEIR NAME HERE
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= Short announcements and events =
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* Bullet point list of announcements and events
  
=== Introduction and Names ===
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= [[ Membership Binder ]] =
* [[Noisebridge_Vision|What Noisebridge is about]]: "Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."
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* The name of the applicant, the week of their application, and their sponsors.
* Round of introductions: What's your name, what do you do, and if you are new, how did you hear about Noisebridge? Start with the moderator and go left.
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* [[Consensus Process|A brief primer on consensus process]]: We agree and so should you! Only paid-up members can block consensus.
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=== Announcements ===
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=== Financial Report ===
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Funds in bank:
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=== Membership Binder ===
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* Read off any names from the binder for the past month.
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* Anyone up for join this week should introduce themselves then leave the area in search of gifts (traditionally beer and a lime) for the rest of the group. The rest of the meeting should consense on whether they may join.
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=== What's Going On at Noisebridge ===
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''One '''short''' sentence about each of the following:''
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===== Weekly =====
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<!----
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The following events are listed with day of week, time the session starts, and location.
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For locations at Noisebridge, see a map of the [[2169_map|2169]] location of Noisebridge.
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--->
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For locations at Noisebridge, see a map of the [[2169_map|2169]] location of Noisebridge.
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* [[Circuit_Hacking_Mondays|Circuit Hacking Mondays]] (Monday, 7PM,  E Lab)
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* [[iPhone OS developer weekly meetup]]  -- (Monday, 6PM, A. Church) Meetups are becoming increasingly well attended, interested Noisebridge folks are encouraged to sign up at http://meetup.com/iphonedevsf , as that is where any important announcements and discussions take place. Contact [[User:Nickthedude | Nickthedude]] with any questions.
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* [[Pyclass]] - Mondays (Monday, 7PM, A. Turing)
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* [[Cooking_Classes |Tastebridge cooking class]] - (Tuesday, ~5PM, NoiseKitchen)
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* [[Probability]] (Tuesdays, 7.30pm, A. Church)
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* [[Unityversity |GameDevelopment]] - (Wednesday, 7PM, E Lab/Main Hall]]
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* [[Cultured_Drinks_Brewing_Program |Tastebridge culturing]] - (Wednesday, ~6PM, NoiseKitchen)
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* [[SCoW]] craft group - (Wednesday, 7PM, SCoW area)
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* [[Machine_Learning]] - (Wednesday, 7:30PM, A. Church)
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* Linux System administration certification study group - (Wednesday, 6PM, A. Turing)
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* [[Spacebridge]] - (Sundays, Main Hall)
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* Knots, [[Go]], and [[Locks!]] - (Sunday afternoon, Main Hall)
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===== Non-weekly =====
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= Financial Report =
* [[Second Saturdays]] are Noisebridge buildout days.
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* Funds in bank:
* [[Five Minutes of Fame]]
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* Noisetor (See the bulletpoints at the bottom of http://noisetor.net/finances/#summary):
* Bay Area Hackers Association - (Second Sunday, 2PM)
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=== Project Updates ===
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= Consensus items =
  
(Anyone doing interesting projects is welcome to chip in here.)
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== [[ Consensus Items History | Proposals from last week ]] ==
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''(Add any items which pass or are blocked to the [[Consensus Items History]] page.)''
  
=== Consensus items ===
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== [[ Current Consensus Items | Proposals for next week ]] ==
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''(Add any new items for consensus to the [[Current Consensus Items]] page.)''
  
=== Discussion Items ===
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= Discussion Notes =
  
''(Add any new items for consensus to the [[Current_Consensus_Items|Current Consensus Items]] page.)''
 
  
=== End of Meeting ===
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= Attendance =
* [[PGP|PGP Key Signing]] could happen now, check the [[PGP|list]] to see who wants in on the action.
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* List of names and short summary. For bonus points, link wiki user pages.
* Put back the membership binder by the Shrine at the northeast corner.
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* Save the meeting notes to the wiki.
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* Send a copy of the meeting notes to the discussion list.
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* Copy the [[Meeting Notes Template]] for next week's agenda and update the main wiki page's link to it.
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* Enjoy a cocktail with your fellow hacker or robot.
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[[Category:Meeting Notes]]
 
[[Category:Meeting Notes]]
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Now that the meeting is over, don't forget to '''post the meeting notes to the wiki''' and e-mail the discussion list with a short summary.

Revision as of 05:35, 16 October 2013

You should read the meeting instructions forthwith!
Don't forget to post the meeting notes to the wiki and e-mail the discussion list with a short summary.

These are the notes from the The XXXth Meeting of Noisebridge. Note-taker: FIXME YOUR NAME HERE; Moderator: FIXME THEIR NAME HERE.

  • One or two bullet points of high-level meeting summary.

Contents

Short announcements and events

  • Bullet point list of announcements and events

Membership Binder

  • The name of the applicant, the week of their application, and their sponsors.

Financial Report

Consensus items

Proposals from last week

(Add any items which pass or are blocked to the Consensus Items History page.)

Proposals for next week

(Add any new items for consensus to the Current Consensus Items page.)

Discussion Notes

Attendance

  • List of names and short summary. For bonus points, link wiki user pages.

Now that the meeting is over, don't forget to post the meeting notes to the wiki and e-mail the discussion list with a short summary.

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