Difference between revisions of "Meeting Notes Template"

From Noisebridge
Jump to: navigation, search
(big explanatory notes added)
 
(112 intermediate revisions by 38 users not shown)
Line 1: Line 1:
<!-- best practices for meeting notes template. 
+
{{meetings}}
#1 copy the template to the correct date for the upcoming meeting
+
These are the notes from the [https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge].  
#2 edit the meeting notes date to reflect the date of the meeting
 
#3 edit the meeting number to reflect the nth meeting of Noisebridge  
 
#4 (wish all this was programmatic!)
 
#5 this page often 'dead-ends' and is consequently difficult to navigate usefully. Add and update links in the meeting notes template as necessary to make the notes more dynamic and useful for all
 
-->
 
  
== HOWTO moderate a meeting ==
+
*Live notes: https://pad.riseup.net/p/nbmeeting
 +
*Zoom: https://zoom.us/j/972291454
 +
*Call: ###-###-#### (TODO: [[User:🗄|Escritoire ala Secretary 🗄]] ([[User talk:🗄|talk]]) 07:36, 11 August 2020 (UTC))
  
Anyone can moderate the meeting, though it helps a great deal if you have been to a meeting before.
+
* Date: FIXME THE DATE HERE
 +
* Note-taker: FIXME YOUR NAME HERE
 +
* Moderators: FIXME THEIR NAME HERE
  
0. '''Say "Five minutes to meeting!".''' This will give you time to read these instructions.
+
= Meeting Summary =
 +
FILL OUT AT END OF MEETING AND SEND TO MAILING LIST
 +
'''One or two bullet points of high-level meeting summary.'''
 +
TLDR what happened at the meeting:
 +
* Announcements:
 +
* Finances:
 +
* New philanthropists:
 +
* New members:
 +
* Consensus Items:
 +
* Discussion Items:
  
1. Get someone to '''grab the membership binder'''. It is kept near the shrine, which is currently on the south wall, between the electronics and sewing areas.
+
= Pre-Amble =
  
2. '''Get someone to take notes.''' Point the shocked and bemused note-taker to the sub-instructions below these instructions.
+
== [[Do-ocracy|Excellence]] ==
 +
'''Our One Rule is to Be Excellent to Each Other.'''
  
3. (Optional) '''Get someone to put this wiki page up on the projector'''.
+
(What does that mean?  How does the Anti-Harassment Policy fit into this?  Are we SURE we know what being Excellent is?  This is an important and fundamental conversation at Noisebridge, so let's give it like 120 seconds.)
  
4. Skim '''read through the Agenda''' below that to get a feel for what a meeting looks like.
 
  
5. People may have added '''Discussion Items''' to this page, or they may raise them during the meeting. If they emerge during the meeting, suggest that they be discussed _in_ the Discussion Item section, rather than derail other sections of the meeting. Discussion for these can be open-ended, but you should aim to wrap up the meeting within an hour. It can be handy to explicitly summarise what people intend to do as a result of the discussion. There is no requirement on you, Noisebridge the organization, or anyone else to do anything as a result of a discussion.
+
== [[Participation]] ==
 +
'''Everyone at Noisebridge is a participant at Noisebridge.'''
  
6. If there are '''Consensus Items''', ensure that they were raised in meeting last week (the membership needs a week's warning for consensus items). Your main job in consensus is to listen to what everyone is saying, make sure everyone gets a chance to say something, and then -- if the debate is beginning to go round in circles or settle -- propose a Position that everyone seems to agree on. If people disagree with the Position, they will wrangle some more, or someone else will propose a Position. If no-one disagrees with the Position, say "So do we consense on $POSITION?". If no one objects, ask the note-taker to record the Position. If things are getting nowhere and we're all getting bored and antsy, identify the people objecting, and ask them to discuss the problem with the proposers of Consensus Item outside the meeting, and return next week with a compromise solution.
+
(What does that mean?  How do you get a door key? Access to Slack, Discuss, etc?)
  
7. '''Shout "Meeting starts now!" now''', and start reading (out loud) through the Agenda!
 
  
8. '''When you are done, consult with the note-taker,''' and make sure they know what they have to do to finish their job -- especially updating the wiki, and mailing nb-discuss, and the treasurer with new membership details.
+
==[[Guilds | Guilds Definition]] ==
 +
'''Guilds are how groups at noisebridge organize.'''
  
9. '''Put back the membership binder''' by the Shrine.
+
(What is a guild? How do you join one? etc)
  
10. '''Bathe in the glow''' of the respect of your fellow Noisebridgers.
 
  
 +
==[[Philanthropist | Philanthropist definition]]==
 +
'''A Philanthropist at Noisebridge has earned enough trust from the community to open and close the space.'''
  
=== HOWTO note-take a meeting ===
+
(What does that mean? What do we expect from Philanthropists? How do you become one? etc)
  
0. Your moderator should give you five minutes to read these instructions. If they don't, say "Woah there cowboy, I need to know what I'm doing. Five minutes, por favor!"
 
  
1. This page should have a URL like "https://www.noisebridge.net/wiki/Meeting_Notes_2010_12_28", with today's date in it. If doesn't, copy the template to a wiki page with that kind of URL. If you don't know how to copy wiki pages, say, "Can someone help me with the Noisebridge Wiki?", and get them to create a page with that kind of URL, and then show you how to copy this page to it and edit it.
+
==[[Membership| Membership Definition]]==
 +
'''Membership in Noisebridge entails community Trust in Consensus.'''
  
2. Edit this page. Add notes under each category -- you can delete any placeholder explanatory text as you go.
+
(What does that mean? What do we expect from Members? How do you become a Member? etc)
  
3. Save the page when you're done (no-one expects you to finish as the meeting is finished; it usually takes a half-hour or so after the meeting to get everything in order). Try to hyperlink stuff that should be linked. You can delete all this newbie instructional stuff.
 
  
4. Create a page for next week's meeting, by copying over the template page to an URL with next week's date in it (see step 1). If anybody proposed Consensus Items for next week, write them in here, and add them to the [[Current Consensus Items]].
+
==[[Consensus|Consensus]]==
 +
'''Consensus is how the Noisebridge Membership may change how Noisebridge works.'''
  
5. If there were any consensus items discussed at your meeting, add them to [[Consensus Items History]].
+
(How does Consensus work? What types of things are good for formal Consensus? What is small-c consensus? What is a "block"?)
  
6. Go to [https://www.noisebridge.net/&action=edit&section=3] the front page meetings notice] and edit that so that the Prev and Next meetings now point to this meeting, and the new meeting notes you created respectively. (If that link is broken, it's a section half-way down the [[https://www.noisebridge.net/ front page]]
+
=Main-Meeting=
  
7. '''Important!''' Send a final copy of the notes to noisebridge-discuss, and email treasurer@noisebridge.net the details of any new members (you can get them from the membership binder, which may now be hidden by the shrine.)
+
== Introductions ==
 +
'''A/S/L?!?!?!'''
  
== Agenda ==
+
* Person1 - she/her - something i do
 +
* Person2 - they/them - first time here, hello
 +
* and so on
  
[https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge]
+
== Short announcements and events ==
 +
'''60-second description per item in bulletpoint.'''
  
Note-taker: FIXME YOUR NAME HERE
+
Examples
Moderator: FIXME THEIR NAME HERE
+
* Chuck: Starting a new class on Thursday nights called Let's Fight About Category Theory.  9pm.  BYO Whiteboard Markers.
   
+
* Roxy: One night only discussion on Puppet Feminism coming up this Saturday at 8pm.  No fetish gear, please.
 +
* Albert: I'm taking a long bike ride next week and drinking some stuff I accidentally came up with while making tea in the back. Must sign waiver to join.
  
=== Introduction and Names ===
 
* [[Noisebridge_Vision|What Noisebridge is about]]: "Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."
 
* Round of introductions: What's your name, what do you do, and if you are new, how did you hear about Noisebridge? Start with the moderator and go left.
 
* [[Consensus Process|A brief primer on consensus process]]: We agree and so should you! Only paid-up members can block consensus.
 
  
=== Announcements ===
+
== [[Philanthropist| New Philanthropists]]==
  
=== Financial Report ===
 
Funds in bank:
 
  
=== Membership Binder ===
+
== [[Membership| New Members]] ==
* Read off any names from the binder for the past month.
 
* Anyone up for join this week should introduce themselves then leave the area in search of gifts (traditionally beer and a lime) for the rest of the group. The rest of the meeting should consense on whether they may join.
 
  
=== What's Going On at Noisebridge ===
 
''One '''short''' sentence about each of the following:''
 
  
===== Weekly =====
+
== Financial Report ==
<!----
+
'''Anarchist societies under a capitalist state need money to survive and thrive, yo.'''
The following events are listed with day of week, time the session starts, and location.
 
For locations at Noisebridge, see a map of the [[2169_map|2169]] location of Noisebridge.
 
--->
 
For locations at Noisebridge, see a map of the [[2169_map|2169]] location of Noisebridge.
 
  
* [[Circuit_Hacking_Mondays|Circuit Hacking Mondays]] (Monday, 7PM,  E Lab)
+
* Funds in bank:
* [[iPhone OS developer weekly meetup]]  -- (Monday, 6PM, A. Church) Meetups are becoming increasingly well attended, interested Noisebridge folks are encouraged to sign up at http://meetup.com/iphonedevsf , as that is where any important announcements and discussions take place. Contact [[User:Nickthedude | Nickthedude]] with any questions.
+
* Noisetor (See the bulletpoints at the bottom of http://noisetor.net/finances/#summary):
* [[Pyclass]] - Mondays (Monday, 7PM, A. Turing)
+
* Any other details by those participating in handling our financials
* [[Cooking_Classes |Tastebridge cooking class]] - (Tuesday, ~5PM, NoiseKitchen)
+
* The latest financial reports from the treasurer are available at https://discuss.noisebridge.info/c/finace/39
* [[Probability]] (Tuesdays, 7.30pm, A. Church)
 
* [[Unityversity |GameDevelopment]] - (Wednesday, 7PM, E Lab/Main Hall]]
 
* [[Cultured_Drinks_Brewing_Program |Tastebridge culturing]] - (Wednesday, ~6PM, NoiseKitchen)
 
* [[SCoW]] craft group - (Wednesday, 7PM, SCoW area)
 
* [[Machine_Learning]] - (Wednesday, 7:30PM, A. Church)
 
* Linux System administration certification study group - (Wednesday, 6PM, A. Turing)
 
* [[Spacebridge]] - (Sundays, Main Hall)
 
* Knots, [[Go]], and [[Locks!]] - (Sunday afternoon, Main Hall)
 
  
===== Non-weekly =====
 
* [[Second Saturdays]] are Noisebridge buildout days.
 
* [[Five Minutes of Fame]]
 
* Bay Area Hackers Association - (Second Sunday, 2PM)
 
  
=== Project Updates ===
+
== Fundraising Update ==
 +
'''How's it all going'''
  
=== Consensus items ===
+
== GuildMaster's Report ==
 +
'''What is the current state of structural organization at Noisebridge?'''
  
=== Discussion Items ===
+
* What guilds are active? (Read the active guilds from Guilds wiki page)
 +
**(For each guild mentioned, ask if guild rep is present for a brief status update)
 +
* Would you like to [https://www.noisebridge.net/wiki/Guilds#Candidate_Guilds join or start a guild]?  Checkout [https://docs.google.com/document/d/1sS2OXwxTgD6nfW4b3DSGUx03GIW8p0To-hy1Lr7mADo/edit?usp=sharing%7C our guidelines] or contact MetaGuild for help.
  
''(Add any new items for consensus to the [[Current_Consensus_Items|Current Consensus Items]] page.)''
 
  
=== End of Meeting ===
+
 
* [[PGP|PGP Key Signing]] could happen now, check the [[PGP|list]] to see who wants in on the action.
+
== [[Consensus]] ==
* Put back the membership binder by the Shrine at the northeast corner.
+
 
* Save the meeting notes to the wiki.
+
=== [[ Current Consensus Items  | Proposals from last week ]] ===
* Send a copy of the meeting notes to the discussion list.
+
''(Add any items which are consensed upon or someone has raised a principle objection for to the [[Consensus Items History]] page.)''
* Copy the [[Meeting Notes Template]] for next week's agenda and update the main wiki page's link to it.
+
 
* Enjoy a cocktail with your fellow hacker or robot.
+
=== [[ Current Consensus Items | Proposals for next week ]] ===
 +
''(Add any new items for consensus to the [[Current Consensus Items]] page.)''
 +
 
 +
== Discussion ==
 +
 
 +
=== Discussion Item 1 ===
 +
 
 +
=== Discussion Item 2 ===
 +
 
 +
= End of Meeting =
  
 
[[Category:Meeting Notes]]
 
[[Category:Meeting Notes]]

Latest revision as of 02:55, 12 August 2020

Manual | Visitors | Participation | Community Standards | Channels | Operations | Edit

Participation | Excellence | Do-ocracy | Consensus | Joining | Meetings | Events | Edit

Meetings | Template | Archive | Current Consensus Items | Consensus History | Edit

These are the notes from the The XXXth Meeting of Noisebridge.

  • Date: FIXME THE DATE HERE
  • Note-taker: FIXME YOUR NAME HERE
  • Moderators: FIXME THEIR NAME HERE

Meeting Summary[edit]

FILL OUT AT END OF MEETING AND SEND TO MAILING LIST One or two bullet points of high-level meeting summary. TLDR what happened at the meeting:

  • Announcements:
  • Finances:
  • New philanthropists:
  • New members:
  • Consensus Items:
  • Discussion Items:

Pre-Amble[edit]

Excellence[edit]

Our One Rule is to Be Excellent to Each Other.

(What does that mean? How does the Anti-Harassment Policy fit into this? Are we SURE we know what being Excellent is? This is an important and fundamental conversation at Noisebridge, so let's give it like 120 seconds.)


Participation[edit]

Everyone at Noisebridge is a participant at Noisebridge.

(What does that mean? How do you get a door key? Access to Slack, Discuss, etc?)


Guilds Definition[edit]

Guilds are how groups at noisebridge organize.

(What is a guild? How do you join one? etc)


Philanthropist definition[edit]

A Philanthropist at Noisebridge has earned enough trust from the community to open and close the space.

(What does that mean? What do we expect from Philanthropists? How do you become one? etc)


Membership Definition[edit]

Membership in Noisebridge entails community Trust in Consensus.

(What does that mean? What do we expect from Members? How do you become a Member? etc)


Consensus[edit]

Consensus is how the Noisebridge Membership may change how Noisebridge works.

(How does Consensus work? What types of things are good for formal Consensus? What is small-c consensus? What is a "block"?)

Main-Meeting[edit]

Introductions[edit]

A/S/L?!?!?!

  • Person1 - she/her - something i do
  • Person2 - they/them - first time here, hello
  • and so on

Short announcements and events[edit]

60-second description per item in bulletpoint.

Examples

  • Chuck: Starting a new class on Thursday nights called Let's Fight About Category Theory. 9pm. BYO Whiteboard Markers.
  • Roxy: One night only discussion on Puppet Feminism coming up this Saturday at 8pm. No fetish gear, please.
  • Albert: I'm taking a long bike ride next week and drinking some stuff I accidentally came up with while making tea in the back. Must sign waiver to join.


New Philanthropists[edit]

New Members[edit]

Financial Report[edit]

Anarchist societies under a capitalist state need money to survive and thrive, yo.


Fundraising Update[edit]

How's it all going

GuildMaster's Report[edit]

What is the current state of structural organization at Noisebridge?

  • What guilds are active? (Read the active guilds from Guilds wiki page)
    • (For each guild mentioned, ask if guild rep is present for a brief status update)
  • Would you like to join or start a guild? Checkout our guidelines or contact MetaGuild for help.


Consensus[edit]

Proposals from last week [edit]

(Add any items which are consensed upon or someone has raised a principle objection for to the Consensus Items History page.)

Proposals for next week [edit]

(Add any new items for consensus to the Current Consensus Items page.)

Discussion[edit]

Discussion Item 1[edit]

Discussion Item 2[edit]

End of Meeting[edit]