Meeting Notes Template: Difference between revisions

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<!-- best practices for meeting notes template. 
{{meetings}}
#1 copy the template to the correct date for the upcoming meeting
#2 edit the meeting notes date to reflect the date of the meeting
#3 edit the meeting number to reflect the nth meeting of Noisebridge
#4 (wish all this was programmatic!)
#5 this page often 'dead-ends' and is consequently difficult to navigate usefully.  Add and update links in the meeting notes template as necessary to make the notes more dynamic and useful for all
-->


== HOWTO run a meeting. ==
* Click [https://www.noisebridge.net/index.php?title=Meeting_Notes_Template&action=edit Edit] in the MediaWiki top bar (or [https://www.noisebridge.net/index.php?title=Meeting_Notes_Template&action=edit&preview=no Edit without preview])  and copy all the source code into the new meeting notes page.
* Delete this paragraph from the actual notes. (Keep in template, & in live copy for next iteration)
---


Pick a moderator, and a note-taker. The note-taker should:
These are the notes from the [https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge].


* write notes in this page, put them back up online when they're done,
*Live notes
* edit the frontpage so that it points to this weeks and next week's meeting notes in the meeting bit,
**https://pad.riseup.net/p/nbmeeting
* edit the [[Current_Consensus_Items|Current Consensus Items]] if anything is decided to be up for consensus next week (stuff raised for consensus this week should be publicised for a final decision next week)
*Virtual Meeting (jitsi mic/cam off by default)
* edit the [[Consensus_Items_History|Consensus Items History]] if anything was consensed or failed to consense this week.
**https://meet.jit.si/noisebridge — NOTE: Someone must log in with Google/Facebook/GitHub to start the meeting. Everyone else can join the meeting without logging into anything. ([https://jitsi.org/blog/authentication-on-meet-jit-si/ Blame Jitsi])
* tell treasurer@noisebridge.net and secretary@noisebridge.net if there are new members.
**Or, if it's ever revived: https://jitsi.noisebridge.io/hackitorium#config.startWithAudioMuted=true&config.startWithVideoMuted=true&userInfo.displayName=%22n00b%22
** Update last meeting: https://www.noisebridge.net/index.php?title=Last_meeting&redirect=no
** Update next meeting: https://www.noisebridge.net/index.php?title=Next_meeting&redirect=no


Moderator should:
* make sure everyone gets a chance to speak
* speak minimally themselves
* keep the meeting moving! you're in charge of summarising the consensus, and/or suggesting things that need to be done!
* get the membership binders and ensure they are returned to the shrine


== Agenda ==
Date: ADD THE DATE HERE in the format 2024_XX_XX as below


[https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge]
Edit the meeting number above where it says the XXXth meeting of Noisebridge (by checking previous meetings)


Note-taker: FIXME YOUR NAME HERE
ALSO EDIT PREVIOUS AND NEXT DATES IN THE WIKI LINKS BELOW


Moderator: FIXME THEIR NAME HERE
[[Meeting_Notes_2024_MONTH_DAY|Previous Meeting]]
   
   
[[Meeting_Notes_2024_MONTH_DAY|Next Meeting]]


=== Introduction and Names ===
Note-takers: FIXME YOUR NAME HERE
* [[Noisebridge_Vision|What Noisebridge is about]]: "Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."
* Round of introductions: What's your name, what do you do, and if you are new, how did you hear about Noisebridge? Start with the moderator and go left.
* [[Consensus Process|A brief primer on consensus process]]: We agree and so should you! Only paid-up members can block consensus.


=== Short Announcements ===
Moderators: PUT THEIR NAME HERE


Cool new projects? Something you'd like people to know? Say now, but keep it short!
* '''One or two bullet points of high-level meeting summary.'''


=== New or Stale Events ===
== Meeting Summary ==
FILL OUT AT END OF MEETING AND SEND TO MAILING LIST/SLACK/DISCORD
Include:
TLDR what happened at the meeting:
* Fundraising Update:
* Announcements:
* Finances:
* New members:
* New associates:
* Consensus Items:
* Discussion Items:


Is there anything new happening at the space?
= Introductions =
Is there anything that has stopped happening at the space?
* Ask people to share their '''name, access needs, and preferred gender pronouns''' what they do at noisebridge


=== Financial Report ===
= Short announcements and events =
Funds in bank:  
* '''60-second description per item in bulletpoint.'''
* '''Copy-paste any pre-announcements for the upcoming meeting from [[Announcements]].'''
* '''After announcements, copy them to the past [[Announcements]] list. Retire any from the Next Meeting list that aren't marked ONGOING.'''
* (See https://www.noisebridge.net/ and https://www.noisebridge.net/wiki/Category:Events for events, and welcoming people)




=== Membership Binder ===
= Excellence =
* Read off any names from the binder for the past month. Write a check on every open application.
'''Our One Rule is to Be Excellent to Each Other.'''
* Anyone up for joining this week (ie have four checks by their name + have two sponsors) should introduce themselves then leave the area in search of gifts (traditionally beer and a lime) for the rest of the group. The rest of the meeting should consense on whether they may join.
(On first Tuesdays, seek a few definitions. Other Tuesday, give a 1-3 sentence summary.)


=== Consensus items ===
What does that mean? Please see our page on excellence https://www.noisebridge.net/wiki/Excellence!


''(Add any new items for consensus to the [[Current_Consensus_Items|Current Consensus Items]] page.)''
== Anti-Harassment Policy & Community Standards of Excellence ==
Noisebridge has an [[Anti-Harassment Policy]] https://www.noisebridge.net/wiki/Anti-Harassment_Policy
Everyone is expected to follow the Anti-Harassment Policy, please familiarize yourself with it.) TWO MINUTES MAX
More approachable & specific guidelines, https://www.noisebridge.net/wiki/Community_Standards
https://safespace.noisebridge.net/ is one way to quickly raise issues which will be seen by people in Slack.


=== Discussion Items ===
== Brief Kudos ==
Recent examples of excellent behavior, say 3, unless the passion moves you.


= Guilds =
* '''What are [[guilds]] - briefly describe''' (much like the previous section on "Excellence")


=== End of Meeting ===
= New Members/Associate Members =
* [[PGP|PGP Key Signing]] could happen now, check the [[PGP|list]] to see who wants in on the action.
What are they? Is anyone trying to become a Member or Associate Member? If not move on. No long discussions.
* Put back the membership binder by the Shrine.
 
* Save the meeting notes to the wiki.
= Financial Report (first Tuesday of month only) =
* Send a copy of the meeting notes to the discussion list.
'''Anarchist societies under a capitalist state need money to survive and thrive, yo.'''
* Copy the [[Meeting Notes Template]] for next week's agenda and update the main wiki page's link to it.
 
* Enjoy a cocktail with your fellow hacker or robot.
* Monthly revenue, expenses. Big projects. Big fundraising events. Reserves in bank.
* Any other details by those participating in handling our financials
* The latest financial reports from the treasurer are available at https://noisebridge.net/wiki/Finances
 
== Spending Needs ==
Gotta spend money on XYZ (i.e. Gate, wiring etc.). WHO CAN SIGN THE CHECK OR LEND THE CREDIT CARD!?!?! It doesn't matter if we agree to do something and it can’t be paid for.
 
== Fundraising Update ==
'''How's it all going'''
 
= Big C Consensus Items =
Nobody likes 3 hour meetings, only explain if new people are present. https://www.noisebridge.net/wiki/Current_Consensus_Items
 
== [[ Consensus Items ]] ==
Only for talking about Big C consensus items, small c consensus items should be discussed with people at the space at the time of the change/new item.
 
= Discussion Items =
== Template... [num]: [topic-short] ==
From/Raised by:
Seeking: decision/outcome/advice/[?]
On topic:
 
== (discussion item) 1: [topic] ==
From/Raised by:
Seeking: decision/outcome/advice/[?]
On topic:
 
== (discussion item) 2: [topic] ==
From/Raised by:
Seeking: decision/outcome/advice/[?]
On topic:
 
== (discussion item) 3: [topic] ==
From/Raised by:
Seeking: decision/outcome/advice/[?]
On topic:
 
= Do-ocratic Task Board =
Participation also means doing stuff to contribute to the space. Propose new tasks or pick some tasks from [https://github.com/noisebridge/buildout-capp Github], from what needs to be done around you, or whatever, and see if someone will sign up to work on that task. Anyone can sign up and it's a great way to show you are contributing!
 
= End of Meeting =
 
==Note taker posts the notes==
 
* Clean and tidy the meeting notes including removing all these really verbose instructions.
* Fill out the short summary at the top listing just announcements, consensus items, discussion topics, and names of new members and philanthropists.
* Copy paste the notes to the next meeting page. (They will become Last meeting at midnight.) https://www.noisebridge.net/index.php?title=Last_meeting&redirect=no
* Email the meeting summary to Noisebridge Discuss and Noisebridge Announce lists.
* CC on the email treasurer@noisebridge.net and secretary@noisebridge.net if there are new members and philanthropists.
* Edit the Current Consensus Items if anything is proposed for consensus next week.
* Edit the Consensus Items History if anything was reached consensus or failed to reach consensus this week.
 
==Fun things to do after==
 
* Do a 10 minute cleanup, bring dishes up stairs and wash them, clean the bathroom
* Have some beers on the patio
* Prepare the next weeks' meeting notes
* Lick the walls. Or just draw on them
* sing the [[Hackernationale]] (this almost never happens)


[[Category:Meeting Notes]]
[[Category:Meeting Notes]]

Latest revision as of 20:31, 2 January 2024

Noisebridge | About | Visit | 272 | Manual | Contact | Guilds | Resources | Events | Projects | 5MoF | Meetings | Donate | (Edit)
Meetings | Process Meeting Template | Discussion Meeting Template | Archive | Metaguild Archive | Current Consensus Items | Consensus History | Announcements | Facilitation | Note-taking | (Edit)
  • Click Edit in the MediaWiki top bar (or Edit without preview) and copy all the source code into the new meeting notes page.
  • Delete this paragraph from the actual notes. (Keep in template, & in live copy for next iteration)

---

These are the notes from the The XXXth Meeting of Noisebridge.


Date: ADD THE DATE HERE in the format 2024_XX_XX as below

Edit the meeting number above where it says the XXXth meeting of Noisebridge (by checking previous meetings)

ALSO EDIT PREVIOUS AND NEXT DATES IN THE WIKI LINKS BELOW

Previous Meeting

Next Meeting

Note-takers: FIXME YOUR NAME HERE

Moderators: PUT THEIR NAME HERE

  • One or two bullet points of high-level meeting summary.

Meeting Summary[edit]

FILL OUT AT END OF MEETING AND SEND TO MAILING LIST/SLACK/DISCORD Include: TLDR what happened at the meeting:

  • Fundraising Update:
  • Announcements:
  • Finances:
  • New members:
  • New associates:
  • Consensus Items:
  • Discussion Items:

Introductions[edit]

  • Ask people to share their name, access needs, and preferred gender pronouns what they do at noisebridge

Short announcements and events[edit]


Excellence[edit]

Our One Rule is to Be Excellent to Each Other. (On first Tuesdays, seek a few definitions. Other Tuesday, give a 1-3 sentence summary.)

What does that mean? Please see our page on excellence https://www.noisebridge.net/wiki/Excellence!

Anti-Harassment Policy & Community Standards of Excellence[edit]

Noisebridge has an Anti-Harassment Policy https://www.noisebridge.net/wiki/Anti-Harassment_Policy Everyone is expected to follow the Anti-Harassment Policy, please familiarize yourself with it.) TWO MINUTES MAX More approachable & specific guidelines, https://www.noisebridge.net/wiki/Community_Standards https://safespace.noisebridge.net/ is one way to quickly raise issues which will be seen by people in Slack.

Brief Kudos[edit]

Recent examples of excellent behavior, say 3, unless the passion moves you.

Guilds[edit]

  • What are guilds - briefly describe (much like the previous section on "Excellence")

New Members/Associate Members[edit]

What are they? Is anyone trying to become a Member or Associate Member? If not move on. No long discussions.

Financial Report (first Tuesday of month only)[edit]

Anarchist societies under a capitalist state need money to survive and thrive, yo.

  • Monthly revenue, expenses. Big projects. Big fundraising events. Reserves in bank.
  • Any other details by those participating in handling our financials
  • The latest financial reports from the treasurer are available at https://noisebridge.net/wiki/Finances

Spending Needs[edit]

Gotta spend money on XYZ (i.e. Gate, wiring etc.). WHO CAN SIGN THE CHECK OR LEND THE CREDIT CARD!?!?! It doesn't matter if we agree to do something and it can’t be paid for.

Fundraising Update[edit]

How's it all going

Big C Consensus Items[edit]

Nobody likes 3 hour meetings, only explain if new people are present. https://www.noisebridge.net/wiki/Current_Consensus_Items

Consensus Items [edit]

Only for talking about Big C consensus items, small c consensus items should be discussed with people at the space at the time of the change/new item.

Discussion Items[edit]

Template... [num]: [topic-short][edit]

From/Raised by: Seeking: decision/outcome/advice/[?] On topic:

(discussion item) 1: [topic][edit]

From/Raised by: Seeking: decision/outcome/advice/[?] On topic:

(discussion item) 2: [topic][edit]

From/Raised by: Seeking: decision/outcome/advice/[?] On topic:

(discussion item) 3: [topic][edit]

From/Raised by: Seeking: decision/outcome/advice/[?] On topic:

Do-ocratic Task Board[edit]

Participation also means doing stuff to contribute to the space. Propose new tasks or pick some tasks from Github, from what needs to be done around you, or whatever, and see if someone will sign up to work on that task. Anyone can sign up and it's a great way to show you are contributing!

End of Meeting[edit]

Note taker posts the notes[edit]

  • Clean and tidy the meeting notes including removing all these really verbose instructions.
  • Fill out the short summary at the top listing just announcements, consensus items, discussion topics, and names of new members and philanthropists.
  • Copy paste the notes to the next meeting page. (They will become Last meeting at midnight.) https://www.noisebridge.net/index.php?title=Last_meeting&redirect=no
  • Email the meeting summary to Noisebridge Discuss and Noisebridge Announce lists.
  • CC on the email treasurer@noisebridge.net and secretary@noisebridge.net if there are new members and philanthropists.
  • Edit the Current Consensus Items if anything is proposed for consensus next week.
  • Edit the Consensus Items History if anything was reached consensus or failed to reach consensus this week.

Fun things to do after[edit]

  • Do a 10 minute cleanup, bring dishes up stairs and wash them, clean the bathroom
  • Have some beers on the patio
  • Prepare the next weeks' meeting notes
  • Lick the walls. Or just draw on them
  • sing the Hackernationale (this almost never happens)