Meeting Notes Template: Difference between revisions

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{{meetings}}


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* Click [https://www.noisebridge.net/index.php?title=Meeting_Notes_Template&action=edit Edit] in the MediaWiki top bar (or [https://www.noisebridge.net/index.php?title=Meeting_Notes_Template&action=edit&preview=no Edit without preview])  and copy all the source code into the new meeting notes page.
DELETE EVERYTHING BELOW THIS LINE WHEN YOU POST THE MEETING MINUTES KTHX!!!
* Delete this paragraph from the actual notes. (Keep in template, & in live copy for next iteration)
---


= Instructions =
These are the notes from the [https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge].


Congratulations and/or condolences! You're reading this because you're participating in a meeting of Noisebridge!
*Live notes
**https://pad.riseup.net/p/nbmeeting
*Virtual Meeting (jitsi mic/cam off by default)
**https://meet.jit.si/noisebridge — NOTE: Someone must log in with Google/Facebook/GitHub to start the meeting. Everyone else can join the meeting without logging into anything. ([https://jitsi.org/blog/authentication-on-meet-jit-si/ Blame Jitsi])
**Or, if it's ever revived: https://jitsi.noisebridge.io/hackitorium#config.startWithAudioMuted=true&config.startWithVideoMuted=true&userInfo.displayName=%22n00b%22
** Update last meeting: https://www.noisebridge.net/index.php?title=Last_meeting&redirect=no
** Update next meeting: https://www.noisebridge.net/index.php?title=Next_meeting&redirect=no


Meetings should be limited to an hour when possible. Shorter is fine, but avoid rushing.


You should read this instructional section thoroughly, and treat them as a guideline for how to host a meeting of Noisebridge. There are three ingredients to an [[Excellent]] meeting: A number of note takers, some facilitators, and participants.
Date: ADD THE DATE HERE in the format 2024_XX_XX as below


Meetings are just one of the tools used at Noisebridge to create net forward progress on whatever it is we're all trying to do. Meetings aren't the only way to make decisions or have discussions, and in fact its usually a much better idea to talk about things outside the meeting before dragging the entire community kicking and screaming into it.
Edit the meeting number above where it says the XXXth meeting of Noisebridge (by checking previous meetings)


== Note Takers ==
ALSO EDIT PREVIOUS AND NEXT DATES IN THE WIKI LINKS BELOW
# Confirm last meeting was saved
## Check [http://www.noisebridge.net/Last_meeting Last meeting] page to confirm the Riseup pad notes were saved there at end of last meeting.
## Does the text date match the page date? Great!
## If not and the [http://pad.riseup.net/p/nbmeeting Riseup pad] looks like last week, copy the unsaved  notes into [http://www.noisebridge.net/Last_meeting Last meeting]. If you need to clear up confusion, check the [https://noisebridge.net/wiki/Category:Meeting_Notes meeting notes archive] to make sure.
# Take new notes
## Open the shared text editor pad [https://noisebridge.sandcats.io/shared/mgsnX21j0ujAeg9Tj4nsBPWVnOMW1vCAOI8vt4iR7Rk on our sandstorm instance].
## Project the notes in real time for all to see and announce the URL to collaboratively take notes on the major points of the meeting.
## Copy paste the [https://noisebridge.net/index.php?title=Meeting_Notes_Template&action=edit Meeting Notes Template]] markup into the Riseup pad.
## Begin lines with * or separate lines with blank space because [https://www.mediawiki.org/wiki/Help:Formatting Mediawiki syntax] ignores single carriage returns.
# Save and share the notes at the end of the meeting (instructions at the bottom).


== Facilitators ==
[[Meeting_Notes_2024_MONTH_DAY|Previous Meeting]]
[[Meeting_Notes_2024_MONTH_DAY|Next Meeting]]


There are generally two kinds of facilitator roles at a Noisebridge meeting:
Note-takers: FIXME YOUR NAME HERE


* Stack taker - Useful when a lot of folks want to hop on the discussion stack. This gives everyone a turn to have their feelings heard. Usually only works when there is exactly one stack taker.
Moderators: PUT THEIR NAME HERE
* Moderators - Keeps the meeting moving and prevents everyone from wasting too much time on one subject. Anyone is free to pick up moderation and move the meeting along.


In general, moderators should:
* Understand the structure of Noisebridge [[consensus|decision-making]]
* Make sure everyone gets a chance to speak.
* Speak only minimally yourself.
* Keep the meeting moving, and avoid getting bogged down.
* Identify discussion items, arrange times limits for talking about each item.
* Identify and summarize consensus, suggest things that need to be done.
* '''Get the [[membership binder]] and ensure that it is returned safely.'''
== Participants ==
Everyone at a Noisebridge meeting who has consented to participating in one is a participant!
* Say your name before you talk.
* Remain on-topic, and speak as concisely as possible.
* Assist the note-taker with any links or corrections that are needed.
* Remain respectful of other participants, their time, and the consensus and moderation process.
DELETE EVERYTHING ABOVE THIS LINE WHEN YOU POST THE MEETING MINUTES KTHX!!!
----------->8----------
These are the notes from the [https://www.noisebridge.net/wiki/Category:Meeting_Notes The XXXth Meeting of Noisebridge]. Date: FIXME THE DATE HERE Note-taker: FIXME YOUR NAME HERE; Moderators: FIXME THEIR NAME HERE.
* '''One or two bullet points of high-level meeting summary.'''
* '''One or two bullet points of high-level meeting summary.'''


== Meeting Summary ==
== Meeting Summary ==
FIXME FILL OUT AT END OF MEETING AND SEND TO MAILING LIST
FILL OUT AT END OF MEETING AND SEND TO MAILING LIST/SLACK/DISCORD
Include:
TLDR what happened at the meeting:
TLDR what happened at the meeting:
* Fundraising Update
* Fundraising Update:
* Announcements:
* Announcements:
* Finances:
* Finances:
* New members:
* New members:
* New philanthropists:
* New associates:
* Consensus Items:  
* Consensus Items:
* Discussion Items:
* Discussion Items:
= Fundraising Update =
Fundraising team gives update on fundraising


= Introductions =
= Introductions =
 
* Ask people to share their '''name, access needs, and preferred gender pronouns''' what they do at noisebridge
* '''Invite a knowledgeable volunteer to explain''' [[Noisebridge_Vision|what Noisebridge is about]]:
<blockquote>Noisebridge is a 501(c)3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."</blockquote>
* Introduce any experimental or unusual moderation techniques that may be using during the meeting like: direct responses, limited speaking time, orderless stack, &c.
* Round of introductions (remember, announcements come later):
** What is your name?
** What pronoun do you use? You don't need to feel pressure to work out your entire identity -- just let us know what to call you when we talk about you in the third person.
** What do you do ?
** What do you maintain at Noisebridge?
** If you are new, how did you hear about Noisebridge?


= Short announcements and events =
= Short announcements and events =
* Cool new projects? Something you'd like people to know? Say now, but keep it short! One or two sentences please!
* '''60-second description per item in bulletpoint.'''
* Any happenings at the space of which members should be made aware.
* '''Copy-paste any pre-announcements for the upcoming meeting from [[Announcements]].'''
* Don't hog everyone's time since we all just want to hack!
* '''After announcements, copy them to the past [[Announcements]] list. Retire any from the Next Meeting list that aren't marked ONGOING.'''
* Check [[Newsbridge|Newsbridge]] for weekly updates on cool things at Noisebridge, possibly not announced at the meeting.
* (See https://www.noisebridge.net/ and https://www.noisebridge.net/wiki/Category:Events for events, and welcoming people)
 
= Safe Space =
 
'''Note:''' This section is experimental.  We discussed it at [[Meeting_Notes_2016_06_28]]. We're going to try it for the next meeting, and see how it goes, and then discuss in the discussion section how it went, and how we'd like to tweak it.


Noisebridge is a safe space.  '''Invite a volunteer to describe''' what that means.


Some specific points you might prompt the group to touch on, if it doesn't happen naturally:
= Excellence =
* What to do if you feel uncomfortable.
'''Our One Rule is to Be Excellent to Each Other.'''
* Noisebridge strives to be radically inclusive. What does that mean?
(On first Tuesdays, seek a few definitions. Other Tuesday, give a 1-3 sentence summary.)
* Noisebridge has an antiharassment policy. What does that mean?


= Participation =
What does that mean? Please see our page on excellence https://www.noisebridge.net/wiki/Excellence!


Invite a knowledgable volunteer to describe who can participate at Noisebridge, including:
== Anti-Harassment Policy & Community Standards of Excellence ==
* Describe how to get an rfid key for the door system
Noisebridge has an [[Anti-Harassment Policy]] https://www.noisebridge.net/wiki/Anti-Harassment_Policy
* Describe how to get access to slack
Everyone is expected to follow the Anti-Harassment Policy, please familiarize yourself with it.) TWO MINUTES MAX
More approachable & specific guidelines, https://www.noisebridge.net/wiki/Community_Standards
https://safespace.noisebridge.net/ is one way to quickly raise issues which will be seen by people in Slack.


= [[Philanthropist|Philanthropists]]=
== Brief Kudos ==
* '''Invite a knowledgeable volunteer to describe''' [[Philanthropist/Pledge|Philantropy]], and the application process.
Recent examples of excellent behavior, say 3, unless the passion moves you.
* Read off any names from the binder for the past month. Any applicants must have their sponsor present to vouch for them.
* If there are no objections, they're a philanthropist! Their pledge should be handed over to the [[Secretary]] posthaste, after which their token will be updated to give them the 24/7 access they've earned(?)


= [[ Membership Binder ]] =
= Guilds =
* '''What are [[guilds]] - briefly describe''' (much like the previous section on "Excellence")


* '''Invite a knowledgeable volunteer to describe''' [[membership]], and the application process.
= New Members/Associate Members =
<blockquote>Being a member of Noisebridge is not like being a member of a gym or your local chess club. Anyone can come to Noisebridge to hack and learn: you don't need to be a member for that. At Noisebridge, membership is something different: it means taking responsibility and committing to help to maintain, improve, and govern Noisebridge. As a member of Noisebridge, you don't just come here to hack and learn, you actively work to improve what you see around you, help to deal with problems, and make this community and space better than it is today.</blockquote>
What are they? Is anyone trying to become a Member or Associate Member? If not move on. No long discussions.
* Read off any names from the binder for the past month. Mark down a check or other indicator on every open application to keep track of how many weeks they've been read out.
* Anyone eligible to join this week should
** introduce themselves,
** answer any questions members may have for them, then
** leave the area in search of gifts (traditionally beer and a lime, or cookies) for the rest of the group.
* The rest of the meeting should reach consensus on whether they may join.
* Remember to applaud new members when they return.


= Financial Report (first Tuesday of month only) =
'''Anarchist societies under a capitalist state need money to survive and thrive, yo.'''


= Financial Report =
* Monthly revenue, expenses. Big projects. Big fundraising events. Reserves in bank.
* Funds in bank:
* Noisetor (See the bulletpoints at the bottom of http://noisetor.net/finances/#summary):
* Any other details by those participating in handling our financials
* Any other details by those participating in handling our financials
* The latest financial reports from the treasurer are available at https://noisebridge.net/wiki/Finances
* The latest financial reports from the treasurer are available at https://noisebridge.net/wiki/Finances


= Consensus =
== Spending Needs ==
Gotta spend money on XYZ (i.e. Gate, wiring etc.). WHO CAN SIGN THE CHECK OR LEND THE CREDIT CARD!?!?! It doesn't matter if we agree to do something and it can’t be paid for.


* '''Invite a knowledgeable volunteer to give '''[[Consensus Process|a brief primer on consensus process]]
== Fundraising Update ==
* It is important that everyone in attendance understands at least:
'''How's it all going'''
** blocking with verbalized principled objections.
** why we use consensus over other approaches to decision making.
** how consensus isn't a legislative process
** why consensus isn't applicable to some things like conflict resolution, resolution of time sinks, and the like.


== [[ Consensus Items History | Proposals from last week ]] ==
= Big C Consensus Items =
''(Add any items which are consensed upon or someone has raised a principle objection for to the [[Consensus Items History]] page.)''
Nobody likes 3 hour meetings, only explain if new people are present. https://www.noisebridge.net/wiki/Current_Consensus_Items


== [[ Current Consensus Items | Proposals for next week ]] ==
== [[ Consensus Items ]] ==
''(Add any new items for consensus to the [[Current Consensus Items]] page.)''
Only for talking about Big C consensus items, small c consensus items should be discussed with people at the space at the time of the change/new item.


= Discussion =
= Discussion Items =
== Template... [num]: [topic-short] ==
From/Raised by:
Seeking: decision/outcome/advice/[?]
On topic:


Longer discussion items belong here.  This is the last part of the meeting so that people can break off and continue their discussion afterwards.
== (discussion item) 1: [topic] ==
From/Raised by:
Seeking: decision/outcome/advice/[?]
On topic:


== (discussion item) 2: [topic] ==
From/Raised by:
Seeking: decision/outcome/advice/[?]
On topic:


== Discussion Items ==
== (discussion item) 3: [topic] ==
From/Raised by:
Seeking: decision/outcome/advice/[?]
On topic:


If any important discussion happens, it should be happening after forward progress is made during consensus.
= Do-ocratic Task Board =
Participation also means doing stuff to contribute to the space. Propose new tasks or pick some tasks from [https://github.com/noisebridge/buildout-capp Github], from what needs to be done around you, or whatever, and see if someone will sign up to work on that task. Anyone can sign up and it's a great way to show you are contributing!


= End of Meeting =
= End of Meeting =


# Return the [[membership binder]] to its rightful location.
==Note taker posts the notes==
# Discuss any items for which there was not time during the meeting.
# Enjoy the company of your fellow hacker, robot, or robothacker.


== Note taker posts the notes ==
* Clean and tidy the meeting notes including removing all these really verbose instructions.
# Clean and tidy the meeting notes including removing all these really verbose instructions.
* Fill out the short summary at the top listing just announcements, consensus items, discussion topics, and names of new members and philanthropists.
# Fill out the short summary at the top listing just announcements, consensus items, discussion topics, and names of new members and philanthropists.
* Copy paste the notes to the next meeting page. (They will become Last meeting at midnight.) https://www.noisebridge.net/index.php?title=Last_meeting&redirect=no
# Copy paste the notes to the [http://www.noisebridge.net//Next_meeting next meeting] page. (They will become [[Last meeting]] at midnight.)
* Email the meeting summary to Noisebridge Discuss and Noisebridge Announce lists.
# Email the meeting summary to [mailto:noisebridge-discuss@lists.noisebridge.net?subject=MeetingNotes Noisebridge Discuss] and [mailto:noisebridge-announce@lists.noisebridge.net?subject=MeetingNotes Noisebridge Announce] lists.
* CC on the email treasurer@noisebridge.net and secretary@noisebridge.net if there are new members and philanthropists.
# CC on the email treasurer@noisebridge.net and secretary@noisebridge.net if there are new members and philanthropists.
* Edit the Current Consensus Items if anything is proposed for consensus next week.
# Edit the [[Current_Consensus_Items|Current Consensus Items]] if anything is proposed for consensus next week.
* Edit the Consensus Items History if anything was reached consensus or failed to reach consensus this week.
# Edit the [[Consensus_Items_History|Consensus Items History]] if anything was reached consensus or failed to reach consensus this week.


== Fun things to do after ==
==Fun things to do after==
* Reprise of the [[Hackernationale]]. [This is anarchy - we do what the wiki says!]
* [[PGP|PGP Key Signing]] could happen now (if it doesn't happen '''before''' any given Meeting).  Ask others around the space or check the [[PGP|list]] to see who wants in on the action.


* Do a 10 minute cleanup, bring dishes up stairs and wash them, clean the bathroom
* Have some beers on the patio
* Prepare the next weeks' meeting notes
* Lick the walls. Or just draw on them
* sing the [[Hackernationale]] (this almost never happens)


[[Category:Meeting Notes]]
[[Category:Meeting Notes]]

Latest revision as of 20:31, 2 January 2024

Noisebridge | About | Visit | 272 | Manual | Contact | Guilds | Resources | Events | Projects | 5MoF | Meetings | Donate | (Edit)
Meetings | Process Meeting Template | Discussion Meeting Template | Archive | Metaguild Archive | Current Consensus Items | Consensus History | Announcements | Facilitation | Note-taking | (Edit)
  • Click Edit in the MediaWiki top bar (or Edit without preview) and copy all the source code into the new meeting notes page.
  • Delete this paragraph from the actual notes. (Keep in template, & in live copy for next iteration)

---

These are the notes from the The XXXth Meeting of Noisebridge.


Date: ADD THE DATE HERE in the format 2024_XX_XX as below

Edit the meeting number above where it says the XXXth meeting of Noisebridge (by checking previous meetings)

ALSO EDIT PREVIOUS AND NEXT DATES IN THE WIKI LINKS BELOW

Previous Meeting

Next Meeting

Note-takers: FIXME YOUR NAME HERE

Moderators: PUT THEIR NAME HERE

  • One or two bullet points of high-level meeting summary.

Meeting Summary[edit]

FILL OUT AT END OF MEETING AND SEND TO MAILING LIST/SLACK/DISCORD Include: TLDR what happened at the meeting:

  • Fundraising Update:
  • Announcements:
  • Finances:
  • New members:
  • New associates:
  • Consensus Items:
  • Discussion Items:

Introductions[edit]

  • Ask people to share their name, access needs, and preferred gender pronouns what they do at noisebridge

Short announcements and events[edit]


Excellence[edit]

Our One Rule is to Be Excellent to Each Other. (On first Tuesdays, seek a few definitions. Other Tuesday, give a 1-3 sentence summary.)

What does that mean? Please see our page on excellence https://www.noisebridge.net/wiki/Excellence!

Anti-Harassment Policy & Community Standards of Excellence[edit]

Noisebridge has an Anti-Harassment Policy https://www.noisebridge.net/wiki/Anti-Harassment_Policy Everyone is expected to follow the Anti-Harassment Policy, please familiarize yourself with it.) TWO MINUTES MAX More approachable & specific guidelines, https://www.noisebridge.net/wiki/Community_Standards https://safespace.noisebridge.net/ is one way to quickly raise issues which will be seen by people in Slack.

Brief Kudos[edit]

Recent examples of excellent behavior, say 3, unless the passion moves you.

Guilds[edit]

  • What are guilds - briefly describe (much like the previous section on "Excellence")

New Members/Associate Members[edit]

What are they? Is anyone trying to become a Member or Associate Member? If not move on. No long discussions.

Financial Report (first Tuesday of month only)[edit]

Anarchist societies under a capitalist state need money to survive and thrive, yo.

  • Monthly revenue, expenses. Big projects. Big fundraising events. Reserves in bank.
  • Any other details by those participating in handling our financials
  • The latest financial reports from the treasurer are available at https://noisebridge.net/wiki/Finances

Spending Needs[edit]

Gotta spend money on XYZ (i.e. Gate, wiring etc.). WHO CAN SIGN THE CHECK OR LEND THE CREDIT CARD!?!?! It doesn't matter if we agree to do something and it can’t be paid for.

Fundraising Update[edit]

How's it all going

Big C Consensus Items[edit]

Nobody likes 3 hour meetings, only explain if new people are present. https://www.noisebridge.net/wiki/Current_Consensus_Items

Consensus Items [edit]

Only for talking about Big C consensus items, small c consensus items should be discussed with people at the space at the time of the change/new item.

Discussion Items[edit]

Template... [num]: [topic-short][edit]

From/Raised by: Seeking: decision/outcome/advice/[?] On topic:

(discussion item) 1: [topic][edit]

From/Raised by: Seeking: decision/outcome/advice/[?] On topic:

(discussion item) 2: [topic][edit]

From/Raised by: Seeking: decision/outcome/advice/[?] On topic:

(discussion item) 3: [topic][edit]

From/Raised by: Seeking: decision/outcome/advice/[?] On topic:

Do-ocratic Task Board[edit]

Participation also means doing stuff to contribute to the space. Propose new tasks or pick some tasks from Github, from what needs to be done around you, or whatever, and see if someone will sign up to work on that task. Anyone can sign up and it's a great way to show you are contributing!

End of Meeting[edit]

Note taker posts the notes[edit]

  • Clean and tidy the meeting notes including removing all these really verbose instructions.
  • Fill out the short summary at the top listing just announcements, consensus items, discussion topics, and names of new members and philanthropists.
  • Copy paste the notes to the next meeting page. (They will become Last meeting at midnight.) https://www.noisebridge.net/index.php?title=Last_meeting&redirect=no
  • Email the meeting summary to Noisebridge Discuss and Noisebridge Announce lists.
  • CC on the email treasurer@noisebridge.net and secretary@noisebridge.net if there are new members and philanthropists.
  • Edit the Current Consensus Items if anything is proposed for consensus next week.
  • Edit the Consensus Items History if anything was reached consensus or failed to reach consensus this week.

Fun things to do after[edit]

  • Do a 10 minute cleanup, bring dishes up stairs and wash them, clean the bathroom
  • Have some beers on the patio
  • Prepare the next weeks' meeting notes
  • Lick the walls. Or just draw on them
  • sing the Hackernationale (this almost never happens)