Difference between revisions of "Meeting instructions"
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Revision as of 23:53, 24 August 2014
These are instructions for having a Noisebridge Meeting. Good luck! To start with, you'll need a moderator and a note taker. Optionally, you can pick a membership-binder-wrangler; otherwise the moderator can take care of it. You'll also need some participants. They're important.
- 1 Roles
- 2 Agenda
- Open a text editor to take notes on the major points of the meeting, using this page as the template.
- Project the draft meeting notes and agenda in real time throughout the meeting.
- Edit the Current Consensus Items if anything is proposed for consensus next week.
- Edit the Consensus Items History if anything was reached consensus or failed to reach consensus this week.
- Post the meeting notes to this page, and email the announcement and discussion list with a short summary.
- Tell email@example.com and firstname.lastname@example.org if there are new members.
- Understand the structure of Noisebridge decision-making
- Make sure everyone gets a chance to speak.
- Speak only minimally yourself.
- Keep the meeting moving, and avoid getting bogged down.
- Identify discussion items, arrange times limits for talking about each item.
- Identify and summarize consensus, suggest things that need to be done.
- Get the membership binder and ensure that it is returned safely.
- Say your name before you talk.
- Remain on-topic, and speak as concisely as possible.
- Assist the note-taker with any links or corrections that are needed.
- Remain respectful of other participants, their time, and the consensus and moderation process.
This is the standing agenda of a Noisebridge meeting.
Introduction and Names
- Invite a knowledgeable volunteer to explain what Noisebridge is about:
Noisebridge is a 501c3 nonprofit that provides a space for creation, collaboration, and learning about technology and creative projects. Noisebridge provides space, power tools, and infrastructure to help the public learn new skills and create cool things. Noisebridge continues to exist through and depends entirely on membership fees and donations. Our code of conduct is 'Be excellent to each other'."
- You may wish to invite a knowledgeable volunteer to give a brief primer on consensus process, or you may wish to defer this until the consensus segment of the meeting.
- Introduce any new or unusual moderation techniques that you may be using during the meeting like: direct responses, limited speaking time, orderless stack, &c.
- Round of introductions (remember, announcements come later):
- What's your name,
- are you a member,
- what do you do, and
- if you are new: how did you hear about Noisebridge?
- Cool new projects? Something you'd like people to know? Say now, but keep it short!
- Any happenings at the space of which members should be made aware.
New or Stale Events
- Is there anything new happening at the space?
- Is there anything that has stopped happening at the space?
- If this is the first meeting of the month, review all the events at the space and try to weed out stale events.
- Invite a knowledgeable volunteer to describe membership, and the application process.
Being a member of Noisebridge is not like being a member of a gym or your local chess club. Anyone can come to Noisebridge to hack and learn: you don't need to be a member for that. At Noisebridge, membership is something different: it means taking responsibility and committing to help to maintain, improve, and govern Noisebridge. As a member of Noisebridge, you don't just come here to hack and learn, you actively work to improve what you see around you, help to deal with problems, and make this community better than it is today.
If you want to show your commitment to Noisebridge and the community here without becoming a capital-M-Member, consider being a Noisebridge associate. Associates pay their dues to the treasurer just like members, use the space just like members, and are valued participants in the community just like members. The difference is that associate membership doesn't involve consensus: there's no need to go through consensus to become an associate, but associates don't get to block consensus either.
- Read off any names from the binder for the past month. Write a check on every open application.
- Anyone eligible to join this week should
- introduce themselves,
- answer any questions members may have for them, then
- leave the area in search of gifts (traditionally beer and a lime, or cookies) for the rest of the group.
- The rest of the meeting should reach consensus on whether they may join.
- Remember to applaud new members when they return.
- Funds in bank
- Noisetor (See the bulletpoints at the bottom of http://noisetor.net/finances/#summary)
You may wish to invite a knowledgeable volunteer to repeat a brief primer on the consensus process.
Proposals from last week
(Add any items which pass or are blocked to the Consensus Items History page.)
Proposals for next week
(Add any new items for consensus to the Current Consensus Items page.)
End of Meeting
- Reprise of the Hackernationale. [This is anarchy - we do what the wiki says!]
- PGP Key Signing could happen now (if it doesn't happen before any given Meeting). Ask others around the space or check the list to see who wants in on the action.
- Return the membership binder to its rightful location.
- Clean and tidy the meeting notes, then save them to the wiki.
- Send a summary of the meeting notes to the discussion list.
- Enjoy the company of your fellow hacker or robot.
- Discuss any items for which there was not time during the meeting.