From Noisebridge
Revision as of 04:23, 24 August 2011 by (talk) (Minimum Requirements)
Jump to: navigation, search

Noisebridge is planning to revamp its accounting system over the next few months. Your friendly neighborhood treasurer will be attempting to outline the process here. Right now everything's still pretty messy. See the discussion page for more info, which will be integrated here soon. --Hurtstotouchfire 09:27, 31 July 2011 (UTC)

New Accounting System

Minimum Requirements

Following are the features that we need to keep track of our basic finances:

  • import and reconcile transactions from Wells Fargo, Paypal & Square.
  • keep repeating invoices for membership dues and an option to have the member invoiced automatically via email.
  • some smart suggestions to reconcile incoming transactions with their matching invoices (xero is betarded at this. It searches only by amount, not by name and amount)
  • categories for flagging transactions as various types of expenses and income to make taxes easier
  • custom categories / tagging to track income/expenses for sub-projects (like the Noisebridge Tor project) separately from the general fund
  • some reasonably convenient way to output data (graphs and reports would be nice, but good clean csv files would do. I can matplotlib that shit.)
  • clear tracking of unpaid invoices
  • Reasonably forgiving and customizable system (i.e. xero has logical rules for automating reconciliation but won't let you create rules to reconcile against created invoices, only to create new transactions)
  • Reasonable UI (i.e. xero won't let you delete invoices once created, you can only void them, one at a time, and it's 4 clicks per void. Not A Feature.)
  • generate receipts easily
  • web-based or linux-compatible local app. Some sort of remote data storage and ability to access from multiple machines is required.

Bonus Features

These are in order of priority. Lacking any of these is not a deal breaker, but we really hope for the new system to include some of the higher-priority extras.

  1. API
  2. direct access to the full details of paypal or square transactions (i.e. notes to the payee, etc)
  3. really smart algorithms for invoice reconciliation, alteration and deletion (i.e. delete invoices for this member during these dates or change the invoice amount on individual invoices without affecting repeating invoices)
  4. an interface which isn't bleeding edge flash that trips up in Linux.

We currently accept donations / dues in the form of:

  • Cash
  • Checks
  • Paypal
  • Square (Credit Card)

So anything that integrates with any or all of the given inputs would be a help. Xero is TERRIBLE at this.

Options to look into

Billing Options: