[Noisebridge-board] minionry update: thank you note time

Noisebridge Treasurer treasurer at noisebridge.net
Sun Dec 26 15:42:30 PST 2010


Hey everyone.

I'm almost done with the reconciliation for Dec. It's been brutal. Way
more transactions than usual and lots of undocumented stuff. I usually
post to the board list when I have irregularities I don't know how to
deal with, so I'll spare you guys the details.

We've emailed the entire membership. Responses have been trickling in,
and I expect that we'll have an official "active members" list in
plenty of time for January's election. I've been updating both the
spreadsheet and the membership lists in xero for now, but once the
audit is done the xero lists will be authoritative. Thanks for all
your help!

Next up to audit is tax receipts. Noisebridge is waaaayyy behind on
thanking people and sending the official letters that serve as tax
receipts. For recent donors, I've started tracking them all in a
separate user category on Xero, so this latest rash of donations is
well-documented. My goal at present will be to send tax receipts for
everyone who donated in 2010. I'd like to have this finished by
February.

I'm uncertain of how to deal with donations prior to 2010. Some of it
is well-documented. Donations during Mitch's time as treasurer are in
the bookkeeping system he was using, which I have a copy of and can
get set up on my windows machine to extract that info. As far as
2009's info in Xero, there is a tag for "donations". Attached are the
full donation summary and a sample month from 2009. There are clearly
tracked monetary donations, and I think that Jeffrey made receipts for
all in-kind donations in 2009. So do we go back and send receipts for
monetary donations in 2009? I have no way to aggregate by individual,
only by date range. That means that I'll have to page through the
months in the donation category and accumulate each monetary donation
in a spreadsheet. This seems ridiculous. I'll write to xero and see if
we can do better.

Anyway, that brings us to the minionry. Who's up for helping? I will
probably make another recruiting pitch on discuss.

-Kelly
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