<span class="Apple-style-span" style="font-family: arial, sans-serif; font-size: 13px; border-collapse: collapse; ">Check out freshbooks. it is an online based system for doing accounting. It ties to a document scanning service called OfficeDrop so you can attach documents to things. Makes it easy to keep your paper trail in a row. </span><br>
<br><div class="gmail_quote">On Tue, Oct 5, 2010 at 9:00 PM, Ben Brown <span dir="ltr"><<a href="mailto:email@example.com">firstname.lastname@example.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
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As much as I hate to say it, Quickbooks has done pretty much all of
that for us (Canadian version anyway). I like to think we've saved a
huge amount of time using a real accounting package from day one as
opposed to spreadsheets. You don't even need the latest, you can
still download bank transactions and the like with the older QB
versions (we originally used QB2006 when we started last year). Any
business who's been using QB+payroll will have old versions they
can't use anymore because they can't get payroll updates for them. I
realize it's a windows-only solution, but that's what Virtualbox is
We did look at other (open source) options like GNUcash and
LedgerSMB, but we were also wanted something that local bookkeepers
were familiar with in case we needed their expertise for anything.
If there is ever a open-source hackerspace-centric
accounting/management package, I'd be happy to check it out. Until
then, I'll stick with what works out of the box.<br>
For what it's worth!<br><font color="#888888">
On 10/5/2010 7:47 PM, Kelly wrote:
<pre>Wherein you are invited to disclose your opinions on things you will
never take any action on yourself! A rare Noisebridge opportunity!
Here's the deal:
I, your new treasurer, already hate <a href="http://xero.com" target="_blank">xero.com</a> (our current bookkeeping
system). I'm planning to finish out 2010 using xero, but I'll have a
good 9 months of 2011 to look forward to, and they could be accounting
bliss. That's the fantasy.
Here are features we need:
-import and reconcile transactions from Wells Fargo, Paypal & Square.
-keep repeating invoices for membership dues and an option to have the
member invoiced automatically via email.
-some smart suggestions to reconcile incoming transactions with their
matching invoices (xero is betarded at this. It searches only by
amount, not by name and amount)
-custom categories for flagging transactions as various types of
expenses and income to make taxes easier
-some reasonably convenient way to output data (graphs and reports
would be nice, but good clean csv files would do. I can matplotlib
-clear tracking of unpaid invoices
-reasonably forgiving and customizable system (i.e. xero won't let you
delete invoices once created, you can only mark them invalid. Not A
-generate receipts easily
-web-based or linux-compatible local app. Some sort of remote data
storage and ability to access from multiple machines is required.
Here are features that would make me especially super happy:
-direct access to the full details of paypal or square transactions
(i.e. notes to the payee, etc)
-really smart algorithms for invoice reconciliation, alteration and
deletion (i.e. delete invoices for this member during these dates or
change the invoice amount on individual invoices without affecting
-an interface which isn't bleeding edge flash that trips up in Linux.
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